What are the responsibilities and job description for the Accounts Payable Specialist position at Cayuga Health System?
Job Description
Job Title: Accounts Payable Specialist
Department: Finance
Reports To: Supervisor, Cost Accountant → Financial Controller
Job Summary:
Responsible for ensuring that invoices are paid in an efficient, accurate, and timely manner according to established medical center policies and accounting procedures are adhered.
Job Responsibilities include:
- Effectively use the hospital information system (Meditech), electronic invoice system (GHX), and third-party payment systems (Commerce Bank)
- Invoice processing for Cayuga Health System (CMC & Schuyler)
- Maintain GHX queue on a regular weekly basis, including routing miscellaneous invoices to appropriate personnel for authorization of payment, and working with Materials Management to clear quantity and cost discrepancies
- Training new directors, or designee's, on the GHX OnDemand System
- Preparing and managing weekly all aspects of check runs, including checks, EFT's and Commerce payments, maintaining electronic & paper filing systems, as well as working outstanding checks and electronic payments that have not cleared the bank
- Investigating and resolving past due accounts timely, including communication with vendors, the reviewing of vendor statements for open credits, and keeping open credits to within 12 months
- Annual preparation and reporting of IRS 1099, NYS Unclaimed Funds, and research and recovery of Unclaimed Funds due Cayuga Medical Center
- Quarterly filing for recovery of NYS Sales Tax paid in error
- Managing transaction in the Commerce Active Funds system
- Effectively uses established filing systems (electronic/paper) to accurately maintain relevant departmental information
- Assisting with monthly closings, participation and follow up on issues, and with co-workers, management, and vendors
- Maintain the Vendor Dictionary in conjunction with Purchasing Agent and IT
- Maintains confidentiality
- Works in a team-oriented manner
- Is flexible in assuming other appropriate responsibilities not noted above
Requirements:
Education
- High School Diploma or GED
- Associates degree in accounting/business-related field
Experience
- Minimum of one year of employment experience in an accounting/business environment
- Proficient with Microsoft Office Outlook and Excel
Licensure - N/A
Physical Requirements - 90% sitting 10% standing
Salary : $22 - $23