Accounts Payable Specialist

Job Description

Job Title: Accounts Payable Specialist

Department: Finance

Reports To: Supervisor, Cost Accountant → Financial Controller

Job Summary

Responsible for ensuring that invoices are paid in an efficient, accurate, and timely manner according to established medical center policies and accounting procedures are adhered.

Job Responsibilities Include

• Effectively use the hospital information system (Meditech), electronic invoice system (GHX), and third-party payment systems (Commerce Bank)
• Invoice processing for Cayuga Health System (CMC & Schuyler)
• Maintain GHX queue on a regular weekly basis, including routing miscellaneous invoices to appropriate personnel for authorization of payment, and working with Materials Management to clear quantity and cost discrepancies
• Training new directors, or designee's, on the GHX OnDemand System
• Preparing and managing weekly all aspects of check runs, including checks, EFT's and Commerce payments, maintaining electronic & paper filing systems, as well as working outstanding checks and electronic payments that have not cleared the bank
• Investigating and resolving past due accounts timely, including communication with vendors, the reviewing of vendor statements for open credits, and keeping open credits to within 12 months
• Annual preparation and reporting of IRS 1099, NYS Unclaimed Funds, and research and recovery of Unclaimed Funds due Cayuga Medical Center
• Quarterly filing for recovery of NYS Sales Tax paid in error
• Managing transaction in the Commerce Active Funds system
• Effectively uses established filing systems (electronic/paper) to accurately maintain relevant departmental information
• Assisting with monthly closings, participation and follow up on issues, and with co-workers, management, and vendors
• Maintain the Vendor Dictionary in conjunction with Purchasing Agent and IT
• Maintains confidentiality
• Works in a team-oriented manner
• Is flexible in assuming other appropriate responsibilities not noted above
  
  

Requirements

Education

• High School Diploma or GED
• Associates degree in accounting/business-related field
  
  

Experience

• Minimum of one year of employment experience in an accounting/business environment
• Proficient with Microsoft Office Outlook and Excel
  
  

Licensure - N/A

Physical Requirements - 90% sitting 10% standing

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