What are the responsibilities and job description for the Administrative Assistant position at Cavell Law?
About the Role
Cavell Law is seeking a full-time Administrative Assistant to support the daily operations of our boutique litigation firm. This role is ideal for someone with prior legal experience — such as a legal secretary, billing clerk, or legal assistant — who is dependable, organized, and comfortable handling a variety of administrative responsibilities in a professional yet relaxed office environment. As the first point of contact for the firm, you'll serve as the face of Cavell Law, providing courteous, professional phone coverage and a great first impression for every caller.
What You'll Do
- Answer and direct incoming calls professionally, serving as the firm's first impression
- Assist with legal billing, invoicing, and accounts receivable (Clio experience a plus)
- Manage office expenses and perform basic bookkeeping using QuickBooks Online
- Open and distribute incoming mail; prepare outgoing mail and deliveries
- Organize and maintain physical and digital filing systems
- Provide general administrative support as needed
- Exercise discretion and maintain strict confidentiality with all client information
What We're Looking For
- Prior experience in a legal setting strongly preferred
- Familiarity with law firm billing platforms (Clio, MyCase, or similar) preferred
- Proficiency with QuickBooks Online for expense tracking and basic bookkeeping
- Strong attention to detail and organizational skills
- Friendly, professional phone demeanor and strong interpersonal skills
- Ability to work independently and handle confidential information with discretion
Why Work With Us
- Competitive pay: $20-$23/hour, commensurate with experience
- Full-time, consistent Monday-Friday daytime schedule
- Casual, collegial workplace with a relaxed dress code
- Free on-site parking
- 401(k) retirement plan with match
- Supportive team that values work-life balance
Pay: $20.00 - $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Paid time off
Work Location: In person
Salary : $20 - $23