What are the responsibilities and job description for the Business Manager position at Catholic Diocese of Lansing?
St. Mary Parish~Chelsea is seeking applicants to fill our Business Manager position. Motivated by the mission to serve the Church in a professional capacity, the position requires exceptional interpersonal skills and the ability to communicate well. This is a part-time position at 20-25 hours per week.
General Summary: This position assists with the ministry of the parish by overseeing the Human Resources/Personnel, facilities and financial activities of the parish. The incumbent directs these efforts with technical expertise within a framework of shared ministry, stewardship, and Catholic values.
Primary Duties and Responsibilities:
A. Finance
1. Prepare a yearly budget (in consultation with the pastor and parish finance council) and reports requested by the pastor or the parish finance council.
2. Manage all banking activities including the accounting and banking of Sunday collections, payables and receivables. Ensure timely payments and deposits.
3. Manage all accounting, budgetary, fiscal, and statistical records, with particular attention to annual reports to the Diocese of Lansing and the parish, along with monthly reports to the parish staff and parish finance council.
4. Coordinate all payroll functions with the Diocese.
5. Serve with the pastor, as the staff liaison to the parish finance council and monthly report on the condition of the parish's physical assets, along with the administrative status of the parish.
6. Ensure the filing of all required federal, state and diocesan reports.
7. Monitor and oversee budgetary compliance for all departments.
8. Research and monitor service contracts, suppliers and vendors for fair pricing and competitive bidding.
B. Facilities
1. Oversee all aspects in the care, maintenance, and replacement of all parish buildings and equipment, including the securing of bids, the negotiating of contracts, and the purchasing of supplies and equipment.
2. Make assessments as to needed capital repairs, to place them in their relative priorities for accomplishments, and the make pertinent recommendations to the pastor, the parish pastoral council, and the parish finance council.
3. Supervise all arrangements and contracts with outside contractors.
C. Human Resources/Personnel
1. Coordinate all administrative and business activities of the parish and other parish entities with regards to human resources, e.g. salaries, personnel policies, etc.
2. Hire, train (as needed), supervise, and evaluate all parish maintenance, parish janitorial, housekeeping, and bookkeeping personnel. Administer all parish personnel policies.
3. Develop and recommend to the pastor and other appropriate parish staff persons the necessary policies, methods, and procedures needed for carrying out financial, accounting, and other administrative services.
4. Supervises: Maintenance, and Janitorial Personnel.
Knowledge, Skills, and Abilities
Education:
Bachelor's degree in accounting, finance, banking, or business.
Experience:
Minimum of two years of experience as an administrator or manager of an office required. Fluent knowledge of Microsoft Excel, Word, and Outlook required. Must have an understanding of Catholic parish organization. Must understand basic banking. Human Resource experience required. Strong compliance experience and critical thinking ability desired.
Require:
May require occasional night and weekend work.
Physical Demands:
While performing duties, employee has to sit for long periods of time, use hands in repetitive motion tasks, and answer telephone calls. The position also requires some standing, stooping, and bending while filing. Employee is expected to work onsite, Monday through Friday, with minimal travel. Must be able to lift 25 lbs.
The above statements describe the general nature and level of work of the position. They are not an exhaustive list of all responsibilities, duties, and skills.
To apply, please submit a resume and cover letter to the online application.