What are the responsibilities and job description for the Administrative Assistant position at Catholic Diocese of Lansing?
St. Mary Queen of Angels Parish is seeking a qualified and professional individual to serve as Parish Administrative Assistant on a full-time basis. The Administrative Assistant provides administrative, clerical, and communication support for the parish office and assists in the coordination of parish operations. This position reports to the Pastor and/or the Director of Operations and is full-time.
This position is responsible for the preparation and submission of the weekly parish bulletin, assistance with liturgical and sacramental documentation, maintenance of parish records, and general office administration. The Administrative Assistant works collaboratively with parish staff.
The Administrative Assistant is expected to conduct all responsibilities in a manner consistent with the mission, teachings, and values of the Roman Catholic Church.
PRINCIPAL DUTIES AND RESPONSIBILITIES
Parish Communications
- Coordinate, prepare, edit, and submit the weekly parish bulletin
- Collect announcements and materials from parish staff, ministries, and organizations
- Assist with parish correspondence and communications as assigned
- Maintain parish calendars, schedules, and office records
Liturgical and sacramental support
- Assist with parish documents and related liturgical materials
- Assist with sacramental documentation and parish record keeping
- Maintain accuracy and confidentiality of parish records and files
Administrative Support
- Provide general clerical and administrative support for parish operations
- Answer telephones, greet parishioners and visitors, and respond to routine inquiries
- Perform filing, data entry, copying, and other office duties as assigned
- Assist with maintaining an organized and professional parish office environment
- Unlocking/locking church
Collaboration and Parish Operations
- Work professionally and cooperatively with parish staff and volunteers
- Collaborate with ministries to support the mission and daily operations of the parish
KNOWLEDGE, SKILLS, AND ABILITIES
Education: High school diploma or equivalent required
Experience: 3 years of prior office, administrative, or parish experience preferred. Experience with Microsoft Office required. Working knowledge of ParishSoft, Canva, or Affinity would be appreciated.
Qualifications:
- Strong organizational, communication, and interpersonal skills
- Ability to manage multiple assignments and meet deadlines
- Ability to maintain confidentiality and exercise professional discretion
- Familiarity with Catholic liturgy, parish life, and terminology preferred
- Practicing Catholic in good standing preferred
The above statements describe the general nature and level of work of the position. They are not an exhaustive list of all responsibilities, duties, and skills.
To apply, please submit a cover letter and resume to the online application.