Facility Manager

ORGANIZATION OVERVIEW: At Catholic Charities of the Archdiocese of Washington, your knowledge and service in areas such as immigrants and refugees, mental health, social work, employment and adult education, legal and financial services, health care, food assistance, shelter and housing, developmental disabilities and prison outreach can make a profound difference in the lives of many. Through more than 50 programs across the district and five surrounding counties, Catholic Charities is opening doors to help and hope. At CCADW, we continue to build an inclusive culture that celebrates a diverse workforce. We offer so much more than just a job. We offer careers. We take pride in our “promote from within” culture. We offer professional development, a comprehensive benefits package, a hybrid work model with both remote and in-office work, and a passion for building and motivating world class, high performing teams. Explore your career opportunity with Catholic Charities. Join us in Inspiring Hope and Building Futures.

JOB SUMMARY: This position provides professional assistance and expertise to the Senior Director of Facilities in managing property assets within an assigned portfolio of properties both leased and owned. Responsibilities include not only facilities management, but also procurement of services, furniture and building materials, life safety planning, and other similar functions familiar to the position.

ESSENTIAL DUTIES and RESPONSIBILITIES:

• Manages and oversees the facility operations of approximately forty-six properties to include commercial office and residential space with around 250,000 total square footage by:

• Developing and implementing systems and processes to enhance operational efficiency and minimize disruption of services.
• Monitoring and reviewing contracts to ensure contractor compliance and routinely maintaining correspondence to provide a history of concerns and corrective actions taken to ensure compliance.
• Responding to program requests for facilities related services and trouble calls. Working with facilities maintenance staff and contractors to promptly address and effectively resolve requests for services/trouble calls.
• Conducting comprehensive quarterly building inspections to identify and correct facility related deficiencies and verifying that building systems (e.g. ventilation, plumbing, electrical and mechanical) are operating properly. Prioritizing inspection findings for prompt correction based on risk to life and property, office priorities and available budgeted funds.
• Overseeing risk management and liaising with our insurance carrier to ensure routine inspections of all properties are performed and corrective action is taken to resolve items listed on issues reports within 30 days of receipt.
• Ensuring all appropriate building licenses are current at all properties in accordance with federal, state, county and local laws and regulations.

• Develops and implements a facility repair plan based on condition surveys, inspections and equipment life-cycle data, which then becomes part of the cohesive master plan for the annual facilities expense and agency capital budget. Establishes requirements for a wide range of building maintenance and capital improvement projects including technical specifications and cost estimates. The development of such requirements necessitates close coordination with program managers and contractors.
• Manages facilities budget(s) and expenditures for assigned properties to ensure that available funds and resources are used efficiently.

• Analyzes accounting transactions that appear to be miscoded and provides detailed justification for corrective action.
• Justifies expenditure overages to the budget review committee based on analyses of transactions.
• Oversees the complete life cycle of renovation projects from developing the scope of work to the completing the final punch list items. This includes:

• Planning space with program managers and architect(s) to develop a comprehensive design that meets the needs of the involved program(s) through the completion of the construction.
• Working with the architect, developing scope of work and requesting solicitation of bids for construction. Summarizing bids received and recommending award of contract based on established criteria.
• Developing progress schedule with contractor and overseeing the work in progress. Recommending modifications to the contract based on change orders required during the renovation process and processing partial and final payment to the contractor based on work completed.

• Coordinates approved office moves with program managers to ensure minimal disruption of services. Obtains bids from moving companies and recommends award of contract based on pricing, understanding of the scope of work and references.
• Assists in the preparation of materials and training of the Facility Emergency Response Coordinators (FERC). Ensures FERC compliance of the Emergency Preparedness/Continuity of Operations Plan (COOP) for each facility location.
• Performs other job-related duties as assigned.

EDUCATION and EXPERIENCE:

• Bachelor’s degree from an accredited college or university OR Facilities Management Certification (FMP®, CFM®, FMA®).
• Seven (7) years of management experience in a similar role or operating environment.

SKILLS and COMPETENCIES:

• Knowledge of MS Office, Excel and other facility related computer software programs with a high-level of proficiency and skill.
• Ability to provide and maintain a clean driving record with a full, valid, local driver’s license.

Compensation Package:

• Medical, prescriptions, dental and vision insurance
• Retirement savings plan with company match
• Company-paid and supplemental life insurance
• Flexible spending accounts
• Paid vacation, sick and personal leave
• 11 paid holidays
• Professional development and training
• Tuition reimbursement
• Employee referral bonus program

Work Schedule: Monday - Friday, 8:00 AM - 4:30 PM