What are the responsibilities and job description for the Senior Director of Asset Management position at Catholic Charities of the Archdiocese of St Paul and Minneapolis?
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Senior Director of Asset Management
Elliot Park
The mission of Catholic Charities Twin Cities is to serve those most in need and to advocate for justice in the community. Our programs for children, families, and adults serve more than 25,000 people every year. As the need for our services grows, Catholic Charities is working to adapt and respond with strategies that prevent poverty, meet basic needs in times of crisis, and create pathways to greater stability.
JOB SUMMARY
The Senior Director of Asset Management is responsible for promoting the long-term financial sustainability for Catholic Charities’ affordable housing portfolio. Assets are managed to maximize financial health, maintain regulatory compliance, and support the organization’s mission to provide quality affordable housing.
The Senior Director of Asset Management reports to the Vice President of Housing. The Senior Director supervises the Director of Property Management and the Director of Leasing. The Senior Director works closely with the facilities and finance & accounting departments as they perform their work and also works closely with the advancement team on funding proposals and capital needs.
WAGE RANGE: $105,000 - $120,000/annually
ESSENTIAL FUNCTIONS:
Compliance, Reporting, and Analysis
- Ensure compliance with all federal, state, and local affordable housing regulations. Maintain adherence to internal guidelines.
- Ensure project ownership entities are in good standing with the secretary of state and annual filings are completed.
- Stay abreast of asset management industry best practices, and new industry-related policies, statutes, rules, and regulations.
- Manage all annual reporting requirements and monitoring visits
- SAM registration, HUD Secure Systems management
- Create a Deal Book for all housing properties
- Develop and maintain an asset management dashboard
- Create and update asset management plans for each property
- Participate in audit meetings with auditors; analyze internal and external audit results, report findings, and oversee corrective actions.
- Manage distribution and submission of required reports.
Financial Planning & Managing Entity Financial Risks & Opportunities
- Maintain and review schedule of maturing debt
- Recommend and implement refinancing strategies
- Initiate workouts of troubled properties
- Gather data regularly to inform potential repositioning and refinancing
- Coordinate with accounting staff to complete annual budgets for investors and funders
- Identify and recommend rehabilitation and/or recapitalization opportunities
- Maintain a clear understanding of requirements within limited partner agreements, particularly waterfalls and responsibilities, and timing for cash distributions to Catholic Charities and partners.
- In coordination with the CFO, acquire Limited Partnership interest from investors after year 15.
- Oversee activities ensuring properties are stabilized and prepared for reinvestment activities, including limited partner exits, property operations stabilization, and refinancing activities.
- Develop cash flow projections and reports and calculate cash flow distributions
- Develop and carry out plans for debt maturity, such as debt modifications, debt extensions, or refinances
- Track actual property performance against the initial pro forma; update the pro forma accordingly
- Monitor internal property watch list and recommend corrective course of action
Capital Planning
- Create capital needs plans for all housing properties.
- Coordinate with facilities on implementation of approved capital needs plans
- Create operating and replacement reserve strategies for all properties
- Monitor utility consumption and recommend strategies to reduce
- Review property reserve accounts and approve replacement reserve withdrawal requests
Supervise Director of Leasing and all leasing and eligibility activities
- Ensure processes are in place, and followed, to maintain accuracy of tenant eligibility
- Assure efficient and timely processing of tenant intakes, move-ins, and annual recertifications
Supervise Director of Property Management and all property management activities
- In coordination with the VP of Housing, set annual property budget goals
- Review monthly property budget-to-actual and balance sheet financials
- Assess monthly operational performance (vacancy rate, average days vacant, and per unit/per year
operating expenses)
- Inspect properties with the facilities and property management staff biannually.
Collaborations and Relationships
- Manage relationships and communication with investors and lenders
- Collaborate with the Legal and Compliance department on insurance policies and renewals. Assist with managing insurance claims and recommend risk mitigation and insurance premium control strategies
- Coordinate with finance & accounting and advancement departments on funding opportunities for rehab opportunities
- Collaborate with the Director of Facilities on the development and implementation of the capital needs plan.
Other duties as assigned.
QUALIFICATIONS/TECHNICAL EXPERTISE:
- Bachelor’s Degree or higher in real estate, finance, or related field.
- Minimum of five (5) years of relevant experience in affordable housing, LIHTC, or property operations.
- Experience collaborating with leadership effectively to implement housing-wide processes
- Deep knowledge of Low-Income Housing Tax Credit, Minnesota Housing Infrastructure Bonds, and other Minnesota development funding
- Strong business judgment, strategic thinking, critical decision-making capabilities.
- Knowledge of accounting and finance principles
- Knowledge of and experience with federal, state, and local affordable housing programs rules and regulations.
- Ability to work with diverse and/or low-income populations, including those who may be experiencing homelessness, unstable housing, and/or mental illness.
- Proficiency in Yardi property management software is preferred.
PHYSICAL REQUIREMENTS:
CPR
No
Driving
No
Operating specialized machinery (additional assessment may be required)
No
Walking or standing > 2 hours/shift
No
Lifting up to 25lbs without assistance
No
Lifting up to 50lbs without assistance
No
Physically restraining clients
No
Salary : $105,000 - $120,000