Executive Assistant to COO

Executive Assistant to COO

Cathcap is seeking a highly proactive and business-minded Executive Assistant to serve as a force multiplier for the COO and leadership team. This is not a traditional administrative role—this individual will play a critical part in driving execution, managing priorities, and ensuring organizational alignment in a fast-paced, growth-oriented environment.

Core Responsibilities

Executive & Time Management

·        Own and optimize the COO’s calendar based on strategic priorities

·        Prepare the COO for meetings with briefs, materials, and clear objectives

·        Manage email flow, draft communications, and flag critical items

·        Act as gatekeeper to protect focus and maximize impact

Business Operations & Accountability

·        Track key initiatives, deliverables, and leadership commitments

·        Support execution of quarterly priorities and annual goals

·        Maintain Financial, Sales and HR compliance, reporting and analysis

Sales Project Management

·        Coordinate internal and external meetings, including potential client interactions

·        Manage special projects (research, process improvement, vendor coordination)

·        Organize and maintain key documents, presentations, and systems

Communication & Relationship Management

·        Serve as a professional point of contact for internal and external stakeholders

·        Build strong relationships with clients, partners, and vendors

·        Handle sensitive and confidential information with discretion

Qualifications

·        3–7 years supporting a COO, founder, or senior executive

·        Strong business acumen (professional services or consulting experience preferred)

·        Exceptional organizational and time management skills

·        Proactive, solutions-oriented mindset with high ownership

·        Excellent written and verbal communication skills

·        Proficiency in Microsoft 365 (Outlook, Teams, Excel) and project management tools

·        Experience with EOS or similar operating systems is a plus

What Success Looks Like

·        The COO’s time is aligned with highest-value priorities

·        Leadership commitments are consistently executed

·        The organization runs smoother with fewer dropped balls

Position Summary

This is a high-impact role for someone who wants to be embedded in the success of a growing firm. The Executive Assistant will play a key role in helping Cathcap deliver clarity, accountability, and results for both internal operations and client engagements.