Executive Assistant

Renovate Counseling Services LLC
Job Posting: Executive Assistant (Bluffton)

May 2026

Full Time Executive Assistant Position Currently Available:

Renovate Counseling Services LLC is a growing private practice specializing in mental health counseling for individuals, couples, and families. With six offices across Northeast and central Indiana, Renovate Counseling serves clients in Wells, Adams, Huntington, Whitley, Allen, and Shelby counties and the surrounding areas, and has a main office in Bluffton, Indiana. Founded in 2016 to meet the mental health needs of those struggling with addiction, marital problems, anxiety, depression, grief, and family-related difficulties, Renovate Counseling has seen a rapid increase of the number of clients it serves and is currently seeking to add an executive assistant to our administrative team.

We are seeking an Executive Assistant (prior office work, managerial, and personal assistance experience is preferred) to join our growing team at our office in Bluffton, Indiana.

Duties and responsibilities include: Managing scheduling of sessions and counselors; Tracking & Processing payments, making deposits, and invoicing outstanding accounts receivable; Coordinating and communicating with clients and prospective clients through various forms of communication, including phone and email; Handling various marketing and advertising responsibilities as needed and as directed; Navigating and maintaining accurate records related to medical billing, insurance processing, and ongoing follow up in regards to timely processing of payments received from clients and insurance companies; Attending various community functions and meetings and promoting awareness of Renovate Counseling and its affiliates, as directed; Serving as a primary support and contact person between the counseling center director and various elements of the business, such as accountants, attorneys, website hosting agencies, and other entities as directed and as needed; managing and leading the administrative team; assisting in creating and implementing policies and procedures; Fulfilling other tasks and duties, as delegated by the director.

Full-time position includes: Competitive pay, flexible hours, positive and supportive work environment, paid time off, medical/dental/vision insurance, employer paid STD/LTD/Term life insurance, HSA with company contribution, 401k retirement plan with company match, and on the job training.

All interested candidates may contact Lane Sander via email

Renovate Counseling Services

105 W. Cherry St., Bluffton, IN 46714
www.renovatecounseling.org

Hours per week:

• 36-40

Typical end time:

• 5:30PM

Typical start time:

• 9AM

This Job Is:

• A job for which military experienced candidates are encouraged to apply
• A job for which all ages, including older job seekers, are encouraged to apply
• Open to applicants who do not have a college diploma

Work Remotely

• No

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Experience:

• Customer service: 1 year (Preferred)
• Medical terminology: 1 year (Preferred)
• Computer skills: 1 year (Preferred)
• managerial: 1 year (Preferred)

Ability to Relocate:

• Bluffton, IN: Relocate before starting work (Required)

Work Location: In person

Salary : $16 - $20