Payroll Specialist

Position Summary

The Payroll Specialist is responsible for the accurate and efficient fulfillment of the core payroll functions for the Catawba Nation. Located in the Human Resources Division of the Tribal government, this position reports directly to the HR Director of Operations and adheres to all Tribal, Federal and State Regulations.

This individual should be agile and possess a strong attention to detail, and the ability to meet deadlines. Due to the nature the work entails, the Payroll Specialist must be able to always maintain confidentiality. Ability to work in a fast paced and rapidly changing environment while also achieving accurate and highly competent results is a must.

This position is responsible and subject to the CIN Personnel Policies and Procedures Manual.

Essential Functions

An individual in this role must be able to perform the following functions with or without reasonable accommodation:

• Payroll Processing:
  • Process payroll accurately and on time per Pay Period
  • Review and audit timecards and compliance related to time keeping policies
  • Conduct other payroll processes, changes, updates including Garnishment dashboard for all payroll garnishments received
  • Ensure accuracy with Employee Tax profiles for all New Hires
  • Maintain an understanding of Labor Allocations and how they pertain to Payroll Processes
  • Responsible for HRIS Management for Payroll Processes

• Time Keeping Compliance, Policies, and PTO Administration:
  • Responsible for PTO maintenance and administration
  • Process and Manage Yearly Rollover and Forfeitures of PTO
  • Answer all employee questions regarding PTO accumulation per Policy
  • Maintain Hardship Hours / PTO Bank for the organization
  • Ensure all Policies are followed regarding Time Keeping each Pay Period
     
• Ensuring proper file maintenance and record keeping of:
  • Maintain Payroll Workbooks and Work Papers
  • Process and Maintain documentation of changes and approvals for Payroll
  • Assist in Payroll Audits

• Benefits Administration and Reconciliation
  • Functions as the Primary Backup the Benefits Specialist
  • Responsible for the Reconciliation of Benefits to deductions

This position description is not an exhaustive listing of the expectations associated with the role and additional tasks may be assigned as needed by management. Changes to this document may only be made by a member of the Human Resources team. Catawba Indian Nation reserves the right to amend this job description.

Catawba Indian Nation exercises INDIAN PREFERENCE:

Tribal Government Positions

Native American (Indian) preference applies to this position pursuant to the Indian Self-Determination and Education Assistance Act, 25 U.S.C. § 5301 et seq.; the Indian Reorganization Act, 25 U.S.C. § 5116; and other applicable federal and tribal laws, consistent with the sovereign authority of the Catawba Indian Nation.

Gaming Commission Positions

Native American (Indian) preference applies to this position pursuant to the Indian Gaming Regulatory Act, 25 U.S.C. § 2701 et seq.; applicable regulations of the National Indian Gaming Commission at 25 CFR Chapter III; the Indian Reorganization Act, 25 U.S.C. § 5116; and other applicable federal and tribal laws, consistent with the sovereign authority of the Catawba Indian Nation.

Background checks and drug screening are requirements for employment. 

Qualifications  

Experience: 3-5 years’ experience in Human Resources and Payroll Processing

Education: High School Diploma or GED Required. Associates in Business Administration preferred. combination of experience and education will be taken into consideration.

Licenses & Certifications: Must obtain Tribal Human Resource Certification within 1 year from hire

Knowledge, Skills, and Abilities

• Ability to maintain and protect HIGHLY confidential information
• Excellent interpersonal, communication and customer service skills
• Skilled in time management, organization, prioritizing, and record keeping
• Able to analyze and interpret numerical data, including statistical information
• Answering all calls and emails in a Timely Manner (within 24 hours in most cases)
• Professional demeanor when representing the Human Resources Department  
• Ability to multitask and work on multiple projects at once
• Ability to handle advanced computer processes and applications in a paperless environment
• Ability to work in a fast-paced and rapidly changing environment
• Exceptional attention to detail
• Effective critical thinking skills
• Analytical problem solver
• Ability to maintain effective, professional, and courteous working relationships and demeanor with other employees and the public at all times, keeping confidentiality at the forefront
• Experience with employers in the non-profit, governmental, or related arena
• Understanding of grant management and allocations
• Prior Experience working in HRIS Systems similar to Paycom or other widely recognized ERP Systems.

Work Environment & Physical Demands

• While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; bend so as to open/use lower drawers or cabinetry; to talk, hear, and see. The employee is frequently required to sit. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds.
• This position will not have a standard schedule. There will be times that this position will require after normal business hours work as well as weekend work.

Salary : $28 - $32