What are the responsibilities and job description for the ACCOUNTS RECEIVABLE SPECIALIST position at Catalis Dental Lab Partners?
Why You’ll Love Working Here
- Supportive Culture: Family oriented, collaborative, quality first
- Career Growth
- Competitive Pay
- Full Benefits: Medical, dental, vision, life, PTO, and 401(k) match
Basic Function
The Accounts Receivable Specialist is responsible for managing and processing incoming payments, maintaining accurate financial records, and ensuring timely collections. This role requires strong attention to detail, excellent organizational skills, and the ability to communicate effectively with customers and internal teams. The Accounts Receivable Specialist maintains and improves sustained cash flow through diligent, timely and aggressive monitoring of our customer accounts and AR aging components.
About Us
Catalis Dental Lab Partners is a network of dental laboratories that unites the expertise of multiple regional labs, including PanAm Dental, Gibson Dental Designs, JB Dental Lab, and Avaneer Dental Studio. This position will support all labs as part of our shared services accounting team.
Responsibilities
- Generate and send invoices; monitor accounts and ensure timely payments
- Follow up on outstanding invoices and conduct collection efforts via phone, email, and mail
- Process payments (checks, ACH, credit cards) and reconcile customer accounts
- Prepare aging reports and resolve billing discrepancies with sales and customer service teams
- Maintain accurate records of all AR transactions and collection efforts
- Support month-end closing and financial reporting
- Answer incoming calls and order inventory/supplies as needed
- Other duties as assigned
Education/Experience:
- Associate’s or bachelor’s in accounting, finance, or business management.
- 5 years’ experience working in an accounting, billing, or accounts receivable department.
- Direct experience at a dental lab is preferred, but not required.
Skills
Familiarity with financial, accounting and bookkeeping software. Accuracy and attention to detail. Excellent oral communication skills and the ability to resolve misunderstandings and errors in a diplomatic manner. Time and process management, including the ability to prioritize multiple simultaneous deadlines, set priorities, and work under pressure.
Work Environment:
This is an in-office position at our lab (JB Dental) based in Tempe, AZ
The role primarily involves working at a desk with frequent use of a computer, phone, and standard office equipment such as printers and scanners. Employees may interact with team members, vendors, and other departments regularly. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
