What are the responsibilities and job description for the Health Services Coordinator position at Cascade Manor (Oregon)?
Overview
Health Services Coordinator/CNA
Schedule: Monday-Friday 8am-5pm
Pay: $22.95 - $29.07 / hour DOE
What You’ll Be Doing
You will be responsible for all residents’ Medical Records, Quality Assurance & Safety Programs , staff coordination and scheduling, and act as the HIPAA Privacy Official. You will also support administrative work for the Skilled Nursing Facility and admission of new residents as needed.
How You’ll Do It
Health Services Coordinator/CNA
Schedule: Monday-Friday 8am-5pm
Pay: $22.95 - $29.07 / hour DOE
What You’ll Be Doing
You will be responsible for all residents’ Medical Records, Quality Assurance & Safety Programs , staff coordination and scheduling, and act as the HIPAA Privacy Official. You will also support administrative work for the Skilled Nursing Facility and admission of new residents as needed.
How You’ll Do It
- Champion Pacific Retirement Services (PRS) culture by ingraining our Mission (“Empower people to lead meaningful lives as they age.”), Vision (“Shaping a future where aging is embraced as an opportunity to thrive.”) and Core Values (“We Speak Up, We Step Up, We Lift Up, We Team Up”) into all aspects of your role.
- Understand the importance of resident rights in healthcare as well as the community as a whole, and advocate for operations, processes, and decisions that are in residents’ best interests.
- Update, organize and maintain all patient records, including but not limited to; patient charts, changes in medications and physician's orders and facility files.
- Maintain confidentiality of resident records.
- Deliver data to state and federal agencies as required by law, including physical review of physician’s orders and monthly medication records.
- Enter newly admitted residents and admission orders into records; support leadership team with ICD-10 coding for admissions as needed.
- Develop and coordinate staffing schedules for the Skilled Nursing Facility and communicate weekly schedules to the team. Contact staff to attempt to replace personnel who have called in sick or are absent.
- Keep accurate E-time records and handle all payroll related activities for the Skilled Nursing Facility team including time off requests, entering missed punches and submitting payroll for approval and notifying the leadership team of attendance issues.
- Train users, troubleshoot problems and attend corporate update meetings relating to the electronic medical records system.
- Support onboarding by scheduling new employees for facility orientation, providing orientation packets, and reviewing scheduling practices.
- Keep updated list of all licenses/certifications for HR Department; remind employees of upcoming due dates.
- Support facility budgeting through invoice processing and entering of monthly ancillary charges for residents. Provide accounting with month end report for all ancillary charges.
- Maintain supply room by ordering medical and office supplies and manage the system for tracking and charging medical supplies for the Skilled Nursing Facility. Provide accounting with annual inventory report.
- Create and copy forms as needed to include 24 hour nurse report, incident reporting, etc.
- Develop and implement program for maintaining the privacy of residents’ protected health information in accordance with corporate privacy policies and procedures, and Residents’ rights, in compliance with state and federal privacy laws and regulations.
- Regulate the disclosure and protect the confidentiality of protected health information, including to third party businesses and contractors. Coordinate with HR to establish sanctions for violations.
- Establish an internal privacy risk assessment program, and implement internal and external audits to monitor compliance with privacy policies and procedures.
- Develop and implement necessary forms, privacy policies and procedures regarding the maintenance and destruction of records, and for responding to all complaints regarding noncompliance.
- Oversee resident requests to access, and amend, receive accountings of and implement restrictions with respect to protected health information.
- Provide status reports about the privacy compliance program to management and other designated individuals or committees.
- Perform other duties as assigned.
- Minimum of 3 years’ experience in the medical field.
- Actively licensed CNA for the state of Oregon
- Working knowledge of long-term care facility operations and regulations.
- Knowledge and experience of state and federal laws concerning privacy of medical information and individual rights with respect to such information.
- Proficiency in English reading and writing with a working knowledge of medical terminology.
- Strong computer skills, especially with an emphasis in electronic medical records systems (specifically Point Click Care and/or Matrixcare).
- Medical Insurance: Choose from multiple plans for you and your dependents, effective the 1st of the month after hire, with premiums subsidized at 90% for employees.
- Health Savings Account (HSA): We contribute $$ to help cover your medical expenses. Funds roll over and are yours to keep!
- Flexible Spending Account (FSA): Set aside pre-tax dollars to help lower your out-of-pocket medical costs.
- Dependent Care FSA: Set aside pre-tax dollars to pay for eligible dependent care expenses.
- Dental & Vision Insurance: Bundled coverage and multiple options, with premiums subsidized at 90% for employees.
- Life and AD&D Insurance: Company-provided coverage to help protect you and your loved ones.
- Paid Time Off (PTO): Use it as you earn it—take time off when you want or choose PTO for extra pay.
- 401(k) with 4% Employer Match: Boost your retirement savings with every paycheck!
- Profit Sharing Plan: We contribute to your retirement, helping you build savings based on company performance.
- Free! Meals on us during your shift to keep you fueled throughout your workday.
- Education Reimbursement: Continue your education with financial assistance for approved courses and programs.
- Certification & License Reimbursement: Get reimbursed for job-related certifications and licenses to support your professional growth.
- Free! Public Transportation Passes.
- Employee Referral Bonus Program: Invite your friends to join our team and score $$ when they’re hired!
- Free! Access to our onsite fitness center and pool.
- PayActiv: Flexible access to earned wages.
- Perks at Work: exclusive discounts on shopping, travel, entertainment, and more!
- Free! Work uniforms.
- Pet Insurance: Keep your furry family members healthy with voluntary coverage
- Employee Appreciation: We value and recognize your contributions through bonuses, events, and other rewards that celebrate your hard work.
- Resident Appreciation Bonus: An annual “thank you” from our residents recognizing your service and dedication.
Salary : $23 - $29