What are the responsibilities and job description for the Student Accounts Coordinator position at Carroll College?
Description: Carroll College invites applications for a detail‑oriented and self‑motivated Student Accounts Coordinator to join our Business Office team. This position plays a key role in managing the full lifecycle of student accounts receivable and ensuring exceptional service to students and families.
The Student Accounts Coordinator is responsible for a broad range of accounting and administrative functions, including developing and maintaining policies and systems related to student billing, collections, write‑offs, general ledger reconciliations, and the resolution of student account balances. The role also serves as a financial counselor to students and parents, providing clear guidance and support on account matters.
Additional responsibilities include maintaining the Student Financials software module; producing year‑end student tax forms and ensuring timely submission to appropriate tax authorities; and preparing requested documentation for the annual audit.
A central component of this position is delivering excellent, timely customer service. The Coordinator builds strong rapport with students and their parents/guardians, ensuring they receive accurate, accessible, and supportive information regarding their accounts.
Qualifications: A Bachelor’s Degree in Accounting, Business Administration or related field. Will also consider an Associate’s Degree in Accounting, Business Administration, or related field plus 2 years of progressively responsible work-related experience, or an equivalent combination of education and experience.
Applicants must be currently authorized to work in the United States on a full-time basis without the need for employer sponsorship now or in the future. For this position, Carroll College will not sponsor or take over sponsorship of employment visas classifications.
To Apply: For consideration, please submit the following materials electronically to employment@carroll.edu:
- Cover letter
- Resume
- Completed Carroll College Application
Salary is commensurate with experience, education and qualifications. Carroll College is proud to be an Equal Opportunity Employer and is committed to creating a welcoming work environment for all.
Finalists for the position will be asked to provide a written response to Carroll College’s Mission Statement.
Benefits Include:
- Employer sponsored Medical insurance, Wellness program and Employee Assistance Program
- Voluntary Dental, Vision, Pet Insurance and more
- 403(b) Retirement Plan with matching contributions from the College
- Employer provided Life and Long-Term disability benefits
- Tuition Remission for employee, and if eligible, for spouse and dependent child(ren)
- Potential Tuition Exchange benefits for dependent child(ren)
- Very generous Holiday, Vacation, Sick and other Leave benefits to include up to 20 days of paid holidays
- Other unique benefits such as tickets to home athletic events, rental of outdoor equipment, access to the campus workout facility, and more
About Us: Carroll College is a leading private, liberal arts college in the American West. Carroll’s campus rests on 63 acres at the edge of downtown and historic Helena, the capital city of Montana. The surrounding beauty of the Rocky Mountains and Montana fosters wonder and awe, giving the perfect backdrop to a worldly education. More than 75 miles of hiking and biking trails are just minutes from campus, and Helena is in close proximity to the Continental Divide Trail, natural hot springs, Great Divide Ski Area and the Missouri River. Yellowstone National Park and Glacier National Park are just a few hours away.
Founded in 1909, Carroll College warmly embraces its identity as a diocesan, Catholic college. Carroll represents a beacon of light in the community, welcoming all persons in a cooperative journey toward knowledge and virtue.