Human Resources Administrative Assistant

Pay: $20.00 - $25.00 per hour

Job description:

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 28 per week

Schedule: Monday to Friday 9am-3pm

Carolina Foods is the founding bakery of Duchess Brand snacks and creator of one of America's first Honey Buns. Our business has been in operation since 1934, and our products are synonymous with quality, innovation, and a longer shelf-life. We are a manufacturer of sweet baked goods, and our products include a variety of delicious individually wrapped items, including honey buns, baked pies, fried pies, and gem donuts to serve all customers' needs. We are poised for major growth and expansion and are looking for driven individuals to join us on our journey. Google 'Falfurrias Carolina Foods' for more information.

Position Summary

The HR Administrator / Executive Administrative Assistant provides administrative support to the Human Resources department while also assisting the CEO and CFO with executive-level administrative tasks. This role plays a key part in maintaining organized HR operations, supporting leadership initiatives, and ensuring smooth daily workflow across departments. The position requires professionalism, discretion, and the ability to manage multiple priorities in a fast-paced manufacturing environment.

Essential Duties and Responsibilities

Human Resources Support

• Provide administrative support to the HR Manager and HR department.
• Maintain accurate and confidential employee records (electronic and paper) in compliance with company policies and legal requirements.
• Assist with onboarding processes including new hire paperwork, I-9 verification, orientation coordination, and HRIS data entry.
• Support offboarding processes, including exit documentation and record updates.
• Coordinate background checks, drug screenings, and employment verifications.
• Assist with benefits enrollment and respond to employee benefit inquiries.
• Support timekeeping and payroll documentation as needed.
• Prepare HR reports, spreadsheets, and metrics.
• Assist with employee engagement initiatives and internal communications.
• Ensure strict confidentiality of employee and company information.

Executive Support (CEO & CFO)

• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare meeting materials, reports, presentations, and correspondence.
• Assist with travel arrangements and expense reporting.
• Maintain organized records and files related to executive activities.
• Support special projects and leadership initiatives as assigned.
• Act as a professional liaison between executives and internal/external stakeholders.

Qualifications

Education & Experience

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• 2–4 years of administrative experience; HR and/or executive support experience strongly preferred.
• Experience in a manufacturing environment is a plus.

Skills & Competencies

• Bilingual Preferred (English & Spanish)
• High level of professionalism and discretion.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Experience with HRIS systems preferred.
• Ability to manage multiple priorities and work independently.
• Strong attention to detail and accuracy.

Physical Requirements

Frequently walk up and down stairs to access different areas of the facility.

Sit for extended periods while working at a computer.

Occasionally lift up to 15–20 pounds (files, office supplies, etc.).

Carolina Foods is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Language:

• Spanish (Required)

Work Location: In person