What are the responsibilities and job description for the OIffice Assistant position at Carlton Fields?
Carlton Fields is seeking an Office Assistant for its Los Angeles office.
The Office Assistant assists attorneys and legal personnel with administrative and organizational work in a team-oriented, collaborative, and fast-paced environment. This position requires exemplary judgment and adherence to high ethical standards.
Qualifications: Minimum of two to three years of administrative support experience. Law firm environment preferred. Candidate must demonstrate professionalism, confidentiality, flexibility, organizational skills, and the ability to be proactive. Proficiency in Microsoft Word, Excel, Outlook, and electronic document management systems is required. Experience with iManage is preferred.
Duties of the position include, but are not limited to:
Working with Microsoft Office (Word, Excel, and PowerPoint), Adobe and other firm applications.
Overflow word processing/editing/proof reading of documents.
Generating Table of Contents via MS Word TOC and Table of Authorities via Best Authority.
Redlining documents via Litera Compare for Word.
Redacting and numbering via Adobe.
Organizing documents for working files/binders for attorneys.
Prepare exhibits for court filings per court rules of formatting.
Client intake via Intapp Open, which includes submission of new matters, conflict requests, preparing engagement letters.
Processing expense reimbursements.
Submitting invoices for payment via Matter Expert.
Preparing audit letter responses.
Support attorney monthly billing.
Overflow and support to Reception and Office Services Department.
Ad hoc assignments upon request.
The salary range for this role in California is $60,000 - $75,000. Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.
Additionally, Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.
Candidates must apply using the following URL. Applications submitted outside of this URL will not be considered.
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The Office Assistant assists attorneys and legal personnel with administrative and organizational work in a team-oriented, collaborative, and fast-paced environment. This position requires exemplary judgment and adherence to high ethical standards.
Qualifications: Minimum of two to three years of administrative support experience. Law firm environment preferred. Candidate must demonstrate professionalism, confidentiality, flexibility, organizational skills, and the ability to be proactive. Proficiency in Microsoft Word, Excel, Outlook, and electronic document management systems is required. Experience with iManage is preferred.
Duties of the position include, but are not limited to:
Working with Microsoft Office (Word, Excel, and PowerPoint), Adobe and other firm applications.
Overflow word processing/editing/proof reading of documents.
Generating Table of Contents via MS Word TOC and Table of Authorities via Best Authority.
Redlining documents via Litera Compare for Word.
Redacting and numbering via Adobe.
Organizing documents for working files/binders for attorneys.
Prepare exhibits for court filings per court rules of formatting.
Client intake via Intapp Open, which includes submission of new matters, conflict requests, preparing engagement letters.
Processing expense reimbursements.
Submitting invoices for payment via Matter Expert.
Preparing audit letter responses.
Support attorney monthly billing.
Overflow and support to Reception and Office Services Department.
Ad hoc assignments upon request.
The salary range for this role in California is $60,000 - $75,000. Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.
Additionally, Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.
Candidates must apply using the following URL. Applications submitted outside of this URL will not be considered.
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Salary : $60,000 - $75,000