E-Billing Specialist

We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm. 

Interested applicants may apply for open positions using the link below. You are not considered an applicant unless you apply online using this site. We only accept applications for open positions and do not accept general inquiries.

Carlton Fields is seeking a E- Billing Specialist.

Position Summary

The E-Billing Specialist assists attorneys with the accurate and efficient preparation of electronic bills for large institutional clients requiring electronic billing, ensuring the invoices are processed timely and in accordance with the fee agreement and outside counsel guidelines.  We will consider candidates for this position in Miami, Tampa or Orlando.

Duties & Responsibilities

• Ensure e-bills are prepared accurately in compliance with outside counsel guidelines and fee terms.
• Handles and processes a high volume of electronic invoices monthly.
• Set up e-billing onboarding requirements for new clients and/or new matters.
• Process electronic submission of client invoices, budgets, timekeeper rate requests and accruals.
• Ensure timeliness, accuracy and acceptance of invoices monthly.
• Track status of uploaded invoices and follow up on any issues identified resulting in delay of processing payment.
• Prepare timely appeals for rejected or reduced invoices for resolution of all issues.
• Respond to client inquiries and resolution of billing issues.
• Handle special billing projects as assigned.

Qualifications

• Must have in-depth experience with e-billing, preferably in law firm environment.
• Minimum of five years legal e-billing experience.
• Advanced skills utilizing various online e-billing vendor portal such as TyMetrix 360,  Collaborati, Passport/Datacert, Legal Tracker/Serengeti, CounselLink, etc.
• Elite 3E software experience preferred.
• Billstream software experience preferred.
• eBillingHub electronic billing experience preferred.
• Strong attention to detail and a self-starter.
• Outstanding organizational and time management skills.
• Superior customer service skills and a team player.
• Excellent verbal and written communication skills.
• Ability to multi-task and meet deadlines in a fast-paced business environment.
• Flexible to work overtime as needed.
• Proficiency in Microsoft Office Suite.

Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.

Additionally, Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.