What are the responsibilities and job description for the Senior Staff Accountant position at Caring INC?
Job Summary
The Senior Staff Accountant plays a key role in maintaining accurate and timely financial record, managing the general ledger, and ensuring the integrity of financial reporting. Assist in the month-end and year-end close processes, support audits, and provide detailed reconciliations and financial analysis. This role will also have a strong collaborative component, working closely with Human Resources and our pension and payroll partners (ADP and our pension administrator) to ensure proper accounting and reconciliation of benefit-related transactions.
Qualifications
General Accounting and Financial Reporting
The Senior Staff Accountant plays a key role in maintaining accurate and timely financial record, managing the general ledger, and ensuring the integrity of financial reporting. Assist in the month-end and year-end close processes, support audits, and provide detailed reconciliations and financial analysis. This role will also have a strong collaborative component, working closely with Human Resources and our pension and payroll partners (ADP and our pension administrator) to ensure proper accounting and reconciliation of benefit-related transactions.
Qualifications
- Bachelor's degree in Accounting, Finance, or related field required.
- CPA or CMA preferred but not required.
- Minimum 5 years of progressive accounting experience (nonprofit or healthcare industry experience a plus).
- Strong knowledge of GAAP and standard accounting practices.
- Proficiency in QuickBooks, ADP, Excel, and related accounting software (McLeod experience a plus).
- Proven experience reconciling payroll, benefits, and pension accounts.
- Excellent analytical, organizational, and problem-solving skills.
- Strong communication skills and ability to work collaboratively with other departments.
- High attention to detail and accuracy.
General Accounting and Financial Reporting
- Maintain and manage all aspects of the general ledger, ensuring entries are accurate and comply with GAAP.
- Prepare and analyze monthly, quarterly, and annual financial statements.
- Perform bank reconciliations, journal entries, and other closing activities.
- Monitor daily banking activity and make required cash transfers.
- Assist in the month-end and year-end close processes and ensure timely completion of all related tasks.
- Support the annual audit process by preparing schedules, providing documentation, and responding to auditor inquiries.
- Assist in preparing consolidated financial reports and management analysis.
- Work with ADP to reconcile payroll withholdings and employer contributions for the organization's pension plan.
- Interface with the pension company to confirm contribution accuracy and resolve discrepancies.
- Collaborate with Human Resources to address ongoing issues related to health insurance and pension withholdings.
- Verify accuracy of payroll-related expense entries and remittances.
- Ensure timely submission and reconciliation of 401(k)/pension contributions and related filings.
- Oversee and perform reconciliations of key A/P and A/R accounts.
- Review vendor invoices and ensure timely, accurate payments.
- Monitor customer billings and assist in collections when needed.
- Support annual 1099 preparation and tax filings in coordination with outside professionals.
- Ensure all required state and regulatory filings are completed accurately and on time.
- Assist with the annual review of business and health insurance policies.
- Identify opportunities to improve accounting procedures and strengthen internal controls.
- Work closely with the Controller to implement best practices and streamline workflows.
- Support special projects as assigned by the Controller or CFO.