Staff Accountant

Job Title 

Staff Accountant 

Classification 

Exempt 

Reports to 

Director of Finance & Administration 

Chief Financial Officer (CFO) 

Job Description 

The Staff Accountant is responsible for performing general accounting functions, maintaining financial records, reconciling accounts, and preparing accurate financial reports. This position supports the Director of Finance & Administration and CFO in managing the overall financial health of ICONA Resorts and ensuring compliance with accounting standards and company policies. 

Essential Functions 

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

1. Prepare and reconcile all balance sheet accounts monthly, including but not limited to prepaid and accrued expense accounts, accounts receivable, petty cash, and due-to/from accounts. 

1. Reconcile bank accounts daily, verify deposits, and troubleshoot discrepancies as needed. 

1. Perform daily rollovers of the previous day’s activity for each entity. 

1. Reconcile guest and banquet advanced deposits on a monthly basis (or more frequently as needed). 

1. Reconcile gift card liability accounts monthly. 

1. Maintain and perform all inter-company transfer schedules and transactions, including management fees, insurance reimbursements, mortgage transfers, concession fees, and rental income. 

1. File and process monthly and quarterly sales and occupancy tax payments and returns. 

1. File and process bi-monthly beer tax returns for applicable entities. 

1. Prepare monthly escrow releases and submit to the bank. 

1. Maintain and update fixed asset schedules and record depreciation and amortization. 

1. Utilize Hotel Investor App Accounting Software to perform daily and monthly accounting functions. 

1. Update and maintain a 13-week cash forecast weekly to include actual receipts by category and all CAPEX and non-budgeted expense payments. 

1. Support Food & Beverage activities including monthly inventories and cost of goods calculations. 

1. Maintain organized files for all accounting activities and ensure all records are audit-ready. 

1. Maintain up-to-date files for all business licenses and certificates of insurance renewals. 

1. Perform other related duties as assigned. 

1. Attend mandatory weekly Aloha Culture Meetings. 

 

Competencies 

• Ethical Conduct 

• Confidentiality 

• Time Management 

• Organization Skills 

• Financial Management 

• Advanced Excel Proficiency 

• Experience with Complex Spreadsheet Analysis 

• Personal Effectiveness and Credibility 

Supervisory Responsibility 

This position has no supervisory responsibilities. 

Work Environment 

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. 

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, use hands to finger, handle or feel, and reach with hands and arms. 

PHYSICAL ENVIRONMENTAL DEMANDS: 

• Stand – Under 2/3 of the time 

• Walk – Under 2/3 of the time 

• Sit – Over 2/3 of the time 

• Use hands to fingers, handle or feel – Over 2/3 of the time 

• Reach with arms and hands – Over 2/3 of the time 

• Climb or balance – Under 1/3 of the time 

• Stoop, kneel, crouch or crawl – Under 1/3 of the time 

• Talk or hear – Over 2/3 of the time 

• Lift a minimum of 5–35 lbs – Under 1/3 of the time 

Adherence to all policies and procedures delineated in the ICONA Handbook is required. 

Position Type/Expected Hours of Work 

This is a full-time, salaried exempt position. Standard work hours are Monday through Friday; however, additional hours may be required during peak periods or to meet deadlines. 

Travel 

Minimal travel is expected for this position. 

Qualifications:

Required Education and Experience 

• Bachelor’s degree in Accounting or Business Administration and/or five years of relevant accounting/business experience. 

• Proficiency with computer applications including Excel, Word, and Accounting Software. 

Preferred Education and Experience 

• Bachelor of Science in Accounting. 

• Experience in the Hospitality and/or Food & Beverage industries. 

Additional Eligibility Qualifications 

• Maintain strict confidentiality of all financial and sensitive information. 

• Demonstrate excellent guest and vendor service skills. 

• Uphold and promote the ICONA Aloha culture.