POSITION OVERVIEW AND PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS):
Afognak Native Corporation has an opportunity for a Card Manager - Travel & PCard Programs. This positions offers a remote or hybrid opportunity.
The Card Manager is responsible for the administration, compliance, and operational oversight of the company’s corporate travel card and purchasing card (PCard) programs supporting both federal government contracting and commercial business divisions. This role also oversees travel expense processing activities to ensure timely reimbursement, accurate project charging, and compliance with company policies and government contracting regulations.
The Card Manager ensures compliance with company policies, customer requirements, FAR/DFARS regulations, and internal controls while driving efficient card program and travel expense operations across the enterprise.
The Card Manager serves as the primary liaison between employees, business leaders, banking partners, accounting, procurement, compliance, travel management, and audit teams. The ideal candidate possesses strong experience with Deltek Costpoint ERP, Costpoint Accounts Payable, SAP Concur Expense module, expense management processes, government contracting requirements, and enterprise card program administration.
Essential Duties and Responsibilities:
Card Program Administration
- Administer and oversee all corporate travel card and purchasing card (PCard) programs across federal and commercial divisions.
- Manage card issuance, maintenance, suspension, cancellation, credit limit adjustments, and account monitoring.
- Maintain cardholder records, approvals, and supporting documentation.
- Serve as the primary point of contact for employees and managers regarding card program policies, procedures, and issue resolution.
- Coordinate with banking institutions and card providers to resolve disputes, fraud claims, declined transactions, and program enhancements.
Travel Expense Processing & Administration
- Oversee end-to-end travel expense processing for employees supporting both federal and commercial operations.
- Review, audit, and process employee expense reports for accuracy, completeness, proper approvals, and policy compliance.
- Administer and support the SAP Concur Expense module, including workflow routing, user maintenance, audit rules, expense policy configuration, and issue resolution.
- Ensure travel expenses are properly charged to projects, contracts, indirect cost pools, and general ledger accounts within Deltek Costpoint.
- Monitor expense submissions for unallowable costs, duplicate reimbursements, missing receipts, and non-compliant expenses.
- Support timely reimbursement processing in accordance with company policies and payroll/accounts payable schedules.
- Partner with employees and managers to resolve expense report discrepancies and policy violations.
- Maintain and communicate corporate travel and expense policies, including per diem, allowable expenses, and documentation requirements.
- Assist with travel system administration and expense workflow management.
Compliance & Internal Controls
- Ensure card program and travel expense compliance with company policies, FAR, DFARS, DCAA requirements, and applicable government contracting regulations.
- Monitor transactions for policy violations, split purchases, duplicate charges, excessive spending, and potential fraud indicators.
- Conduct regular audits and reviews of cardholder activity and employee expense reports.
- Support internal and external audits by preparing documentation, reports, reconciliations, and corrective action responses.
- Develop and maintain strong internal controls surrounding travel, expense reimbursement, and procurement card usage.
Deltek Costpoint & Financial Management
- Utilize Deltek Costpoint ERP and Costpoint Accounts Payable modules for transaction processing, invoice review, expense reporting, account reconciliations, project charging validation, and financial reporting.
- Process and reconcile travel reimbursements, corporate card transactions, and PCard activity within Costpoint Accounts Payable.
- Ensure accurate allocation of travel and card expenses to appropriate projects, contracts, cost centers, indirect pools, and general ledger accounts.
- Partner with Accounts Payable, Finance, Contracts, Payroll, and Project Accounting teams to resolve posting and reconciliation issues.
- Support month-end close activities related to travel expenses, corporate cards, and PCard transactions.
- Assist with system enhancements, workflow improvements, and integration activities related to Costpoint, Concur, and expense management systems.
- Support AP aging reviews and resolution of outstanding travel and employee reimbursement items.
Policy & Process Improvement
- Develop, maintain, and update corporate travel, expense reimbursement, and PCard policies and procedures.
- Recommend and implement process improvements that enhance efficiency, compliance, reporting, and user experience.
- Create and deliver training materials and employee education sessions related to travel and card program usage.
- Monitor industry best practices and recommend program enhancements.
Reporting & Analytics
- Prepare recurring and ad hoc reporting related to card utilization, travel spending, compliance metrics, delinquency, rebates, and audit findings.
- Analyze travel and card spending data to identify cost savings opportunities and operational efficiencies.
- Provide management with actionable insights regarding program performance, compliance trends, and risk exposure.
Payrate: $70,000 to $85,000 Annually
Demo