What are the responsibilities and job description for the Payroll Specialist position at Career Strategies?
Purpose of the Position:
The Corporate Payroll Associate will be responsible for processing and distributing a high volume of payroll inquiries and submissions for over 20 branches nationwide on a weekly basis. These inquiries include, but are not limited to, inputting timecards, distributing paychecks, updating pay accruals and managing ACH payments and income withholding orders. This position will also ensure payroll compliance for state and local wage and hour laws through weekly reports. This individual will work closely with the billing department and act as a liaison with employees in various branches nationwide to make payroll adjustments, as needed.
Essential Functions:
Job Requirements:
This position description does not promise or imply that the functions listed are the only duties to be performed or that the position may not change or be eliminated. Employees are always expected to follow their supervisor’s instructions and to perform the tasks requested by their supervisors.
Equal Opportunity Employer
The Corporate Payroll Associate will be responsible for processing and distributing a high volume of payroll inquiries and submissions for over 20 branches nationwide on a weekly basis. These inquiries include, but are not limited to, inputting timecards, distributing paychecks, updating pay accruals and managing ACH payments and income withholding orders. This position will also ensure payroll compliance for state and local wage and hour laws through weekly reports. This individual will work closely with the billing department and act as a liaison with employees in various branches nationwide to make payroll adjustments, as needed.
Essential Functions:
- Review, input, and audit timecards
- Import and enter multiple branches/states from timekeeping software each week
- Liaison between payroll and branches on all aspects of payroll (i.e. payroll related compliance pertaining to wages and hour laws.)
- Process a high volume of payroll inquiries from employees--inclusive of fielding phone calls and emails while simultaneously delivering top quality customer service
- Adjust pay by revising and/or reissuing paychecks, as necessary
- Work in close partnership with company staff to rectify payroll mishaps in a time-sensitive manner
- Process a high volume of payroll forms and direct deposits requests with the upmost accuracy
- Distribute a high volume of paychecks with meticulous attention to detail
- Manage and run various weekly reports relating to company compliance, mandatory benefit accruals, wage and hour laws (i.e. overtime, meal break penalties, etc.)
- Manage and verify various pay accruals, ensuring accurate payout in accordance with state and local law
- Oversee and handle returned ACH payments by reviewing and correcting for payment
- Work with Human Resources on compliance items including, but not limited to, minimum wage requirements, overtime, paid sick leave laws, meal break penalties, reporting time pay, etc.
- Assist in the accurate processing of income withholding orders
- Process expense reimbursements through payroll software
- Work closely with Billing department to reflect any coinciding invoice adjustment due to payroll adjustments
- Digitalize payroll documents – attach to digital employee file (W-4’s, E-Pay, Paystub Opt Out, etc.)
- Provide guidance to employees for access to W2’s and paycheck access on the Employee Portal
Job Requirements:
- Three years hands-on multi-state payroll experience required; thorough understanding and application of wage and hour laws a must.
- High level of payroll knowledge --time calculations (military time), payroll taxes and wage/hour laws
- Excellent computer software skills (Excel, Word, etc.)
- Strong communication and diplomacy skills; ability to interact and form relationships with all different personality types
- Proven ability to multi-task; excellent time-management skills
- Fast-paced, deadline driven environment; strong camaraderie and teamwork mentality required
- Exceptional organizational skills
- Strong research/analytical/deductive reasoning skills
- Proven reliability to be validated by references
This position description does not promise or imply that the functions listed are the only duties to be performed or that the position may not change or be eliminated. Employees are always expected to follow their supervisor’s instructions and to perform the tasks requested by their supervisors.
Equal Opportunity Employer
