What are the responsibilities and job description for the Executive Personal Assistant - Miami Beach, FL position at Career Group?
Job Summary
Our client, a CEO, is seeking an Executive Personal Assistant to provide high-level, strategic, and hands-on support in a fast-paced, demanding environment. This fully on-site role requires experience supporting both professional and personal needs, with proven expertise in complex calendar management, domestic and international travel coordination, expense management, and day-to-day logistical support. The ideal candidate is proactive, highly organized, discreet, and consistently several steps ahead.
Key Responsibilities
- Manage a heavy, dynamic calendar across multiple time zones with precision
- Coordinate complex domestic and international travel, itineraries, and logistics
- Schedule and manage business and personal appointments, meetings, and commitments
- Serve as a strategic gatekeeper for scheduling, communications, and priorities
- Handle expense reporting accurately and in a timely manner
- Run personal and professional errands as needed
- Book and manage travel for the principal and accompanying parties; travel with the principal as required
- Prepare meeting materials and support ad-hoc requests across both business and personal matters
Requirements & Qualifications
- Proven experience as an Executive Assistant or Executive Personal Assistant supporting a senior executive
- Strong expertise in calendar management, travel coordination, and expense management
- Ability to manage both professional and personal priorities seamlessly
- Strong communication skills with a polished, professional demeanor
- Exceptionally organized, detail-oriented, and efficient under pressure
- High level of discretion, confidentiality, judgment, and professionalism
If this sounds like a good fit, please submit your resume for consideration.
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