What are the responsibilities and job description for the Executive Assistant position at Career Group?
Title: Executive Assistant to C-Suite
Location: Boca Raton, FL (On-Site)
Schedule: Full-Time In Office
Compensation: Competitive and commensurate with experience bonus & benefits
A leading global investment firm with a focus on digital infrastructure is seeking a highly polished and resourceful Executive Assistant to support three senior global executives. This role requires exceptional organizational ability, sound judgment, discretion, and the ability to operate with efficiency and poise in a fast-paced, high-performance environment.
Responsibilities:
- Manage complex and ever-changing calendars for multiple senior executives, balancing competing priorities and coordinating all meeting logistics, materials, and briefing documents.
- Arrange domestic and international travel, including detailed itineraries, accommodations, transportation, and real-time adjustments as needed.
- Plan and coordinate team events, social gatherings, and offsite meetings, while providing backup support to administrative staff as business needs evolve.
- Prepare executive correspondence, presentations, reports, and internal communications with a high level of accuracy, professionalism, and attention to detail.
- Serve as a trusted gatekeeper and liaison, handling sensitive information with discretion while supporting executives on strategic initiatives, research, and special projects.
Requirements & Qualifications:
- Proven success supporting multiple senior executives in a fast-paced, demanding environment.
- Preference for candidates with 6–10 years of experience within financial institutions or similarly sophisticated organizations.
- Strong ability to work independently, prioritize effectively, and manage multiple deadlines in an entrepreneurial setting.
- Exceptional judgment, critical thinking, and attention to detail, with a proactive approach to anticipating needs and resolving issues.
- Advanced proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint, with the ability to adapt quickly to new systems and processes.
- Preference for candidate to be within close proximity to the Headquarters