Executive Assistant to Vice President

Our client, a construction and infrastructure company, is looking for an experienced Executive Assistant to join their team! This role supports a senior executive and functions as a true thought partner to the leadership team. In this role, you will provide an anticipatory and high level of administrative and project support to senior leadership. We are looking for someone to be a strategic partner, leveraging your knowledge to creatively get things done, find answers, and improve existing workflows. The company is in a growth mode and is looking to hire someone incredibly bright, business minded and proactive.

What you’ll do:

• Serve as a trusted advisor to the executive, providing insights and recommendations
• Attend meetings, taking detailed notes to accurately brief the executive
• Liaise with internal departments
• Create presentations
• Create organizational charts, and departmental flowcharts to support workforce planning and operational clarity.
• Create process maps and workflow documentation for HR operations and cross-functional initiatives.
• Analyze models and workforce allocation data to support budgeting, hiring strategies, and resource planning initiatives.
• Analyze and organize data in Excel for strategic decision-making
• Handle light personal assistant tasks as needed

What you’ll need:

• Strong proficiency in Excel, including basic formulas and data analysis
• Proficiency in MS Office, Google Calendar, Zoom, ChatGPT
• Exceptional attention to detail, research, and writing skills
• Experience with human resources a plus
• Relevant industry experience is a plus
• Bachelor’s degree
• 3 years of experience

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

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