Executive Assistant to COO

Job Title: Executive Assistant to COO

Location: San Francisco, CA

Salary Range: $180,000–$200,000 base equity

Hours: Monday–Friday, primarily in-office (flexibility required)

We are partnering with a fast-paced, high-growth software development company to identify a highly organized, proactive Executive Assistant to support the COO. This is a critical, high-visibility role requiring exceptional judgment, discretion, and the ability to anticipate needs in a dynamic, performance-driven environment.

Key Responsibilities

Executive Support & Strategic Partnership

• Manage complex and ever-evolving calendars for the COO and leadership team, balancing shifting priorities with precision.
• Act as a strategic gatekeeper, prioritizing high-volume communications and ensuring alignment with business objectives.
• Draft, review, and send polished correspondence on behalf of the COO, including early-morning responsiveness as needed.

Operations & Cross-Functional Coordination

• Coordinate domestic travel arrangements and detailed logistical planning.
• Support leadership meetings, board interactions, and private equity stakeholder communications.
• Track operational pipelines, drive follow-ups, and ensure seamless execution across engineering and business teams.
• Anticipate conflicts, deconflict scheduling challenges, and proactively resolve issues before escalation.

Team & Organizational Support

• Facilitate cross-functional scheduling and collaboration in a highly technical environment.
• Maintain structure and organization amid rapid growth and evolving processes.
• Contribute to a high-performance, solutions-oriented culture that values initiative and adaptability.

Qualifications

• Significant experience supporting C-level executives; experience in software development, technology, or private equity-backed environments strongly preferred.
• Exceptional written and verbal communication skills with impeccable professional judgment.
• Highly organized with strong attention to detail and the ability to manage competing priorities.
• Proven ability to operate independently, think ahead, and exercise sound judgment.
• Experience thriving in fast-paced, high-growth environments with ambiguity.
• Team-player mindset with a proactive, solutions-driven approach.

Technical Skills

• Proficiency in Google Workspace, Slack, and Notion.
• Experience with Figma preferred.

Work Environment & Expectations

• Early start times required (first emails by approximately 7:00 AM when needed).
• Generally no weekend work, though occasional email monitoring is expected.
• In-office presence most days; flexibility required based on business needs.
• Full healthcare benefits, unlimited PTO, meals provided, and equity participation.

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We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.