Executive Assistant / Office Manager

Executive Assistant & Office Manager (Fintech Startup)

Location: New York, NY (100% On-site, 5 days/week)

Compensation: $75,000 – $150,000 (Based on experience) Discretionary Bonus

Benefits: Fully paid Medical, Dental, and Vision; Unlimited PTO; HSA & 401k

The Opportunity

A high-growth, well-funded Fintech startup is seeking a world-class Executive Assistant & Office Manager to serve as the operational heartbeat of our New York City presence. Backed by top-tier investors, we are modernizing traditional financial trading systems.

This is a high-trust, high-visibility role supporting an Executive Team and a growing NYC office. We are looking for a "force multiplier" who thrives in a fast-paced environment and possesses a "no task too small" mentality.

Key Responsibilities

Executive Support

• Calendar: Own and manage complex calendars for 5 Executive team members (including the CEO and CTO), prioritizing ruthlessly and closing loops autonomously.
• Travel Logistics: Coordinate heavy domestic and international travel with seamless, end-to-end execution.
• Personal Support: Handle personal work for the CEO, including reservations and private appointments.
• Gatekeeping: Act as the primary filter for the executive team, protecting their time with sound judgment and high EQ.

Office Management & Operations

• Facility Oversight: Serve as the face of the NYC office, managing our move into a brand-new space this summer.
• Daily Logistics: Manage vendors, stock supplies, accept deliveries, and coordinate with construction/facilities managers.
• Event Coordination: Partner with the West Coast-based Operations Manager to host NY-based events, manage company merch, and assist with employee onboarding.
• Financial Admin: Prepare accurate expense reports and manage office budgets/invoices.

Who You Are

• Experience: 5–10 years of experience supporting C-suite executives, preferably within investment banking, hedge funds, or high-growth tech startups.
• Mindset: You have a "get it done" attitude and work exceptionally well autonomously. Since the core Ops/Exec teams are remote, you are the boots-on-the-ground leader in NYC.
• Discretion: You handle sensitive and confidential information with absolute integrity.
• Adaptability: You are comfortable with "24/7 mentality" flexibility and are excited to help build out a new physical office space.
• Technical Proficiency: Expert-level skills in Google Workspace, Slack, Notion, and modern expense management tools.

Why Join Us?

This role is ideal for someone who has experienced the "chaos" of early-stage startups and is looking for a more grounded, high-standard environment where people truly enjoy working. We offer a competitive package, minimal hierarchy, and the chance to be a foundational member of a team modernizing global finance.

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