What are the responsibilities and job description for the Office Coordinator — Temp-to-Perm position at Career Group?
A well-known financial firm is seeking a dynamic Office Coordinator to join their team on a temp-to-perm basis in Austin, TX. Fully onsite, 5 days a week.
What You Will Be Doing:
You will own the office — full stop. This is a single-person operation where you are the go-to for everything from daily operations and vendor management to executive visits and event coordination. No two days will look the same.
Day-to-day responsibilities include:
- Managing all office operations, opening/closing procedures, and daily readiness
- Serving as the primary point of contact for employees, leadership, clients, and visitors
- Coordinating vendors including cleaning, maintenance, and IT/AV
- Managing office purchasing, expense tracking, and budgets
- Supporting leadership with administrative and project coordination tasks
- Executing meetings and events seamlessly, including catering coordination
- Maintaining SOPs and ensuring the office is always guest-ready
What We Are Looking For:
4–7 years of experience in office management, workplace experience, or facilities
Someone who thrives with little direction and manages ambiguity with ease
Strong self-management skills — you do not need to be micromanaged
A polished, people-first communicator who can hold their own with executives and vendors alike
Experience working independently in a sole-contributor environment is a strong plus
Why This Role Stands Out:
This is not your average office coordinator position. You are stepping into a high-visibility role at one of the world's leading financial firms as they establish their next major U.S. hub. The right person will have the opportunity to grow with the organization long-term.
Please submit your resume in Word format for immediate consideration!
You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.