Corporate Events Planner

A boutique consulting firm specializing in corporate event production is seeking an experienced Corporate Events Planner to join its small, high-performing team.

This role requires approximately 25% travel, including domestic and limited international events.

Role Overview

The Meeting Planner will support a portfolio of association and corporate event clients, managing logistics, vendor coordination, client communications, and onsite execution for live and virtual meetings. This role is well-suited for a detail-oriented professional with proven corporate events experience who thrives in a fast-paced, hands-on environment and takes pride in delivering seamless event experiences.

Base salary range: $110,000–$150,000, dependent on experience

Location: 1-2 days/week in Redwood, NJ – a lot of flexibility for remote work weekly – not necessary to go in every week

Key Responsibilities

Event & Meeting Execution

• Support the planning and delivery of live, virtual, and hybrid corporate events and conferences
• Coordinate timelines, deliverables, and logistics across internal and external stakeholders
• Research, contract, and manage vendors including hotels, venues, restaurants, audiovisual partners, and travel-related services
• Lead speaker rehearsals, technical run-throughs, and onsite execution
• Prepare event materials including speaker communications, agendas, badges, signage, and information packets
• Pack, ship, and manage event supplies and materials

Client & Member Support

• Manage professional client and member communications related to meetings and events
• Facilitate client meetings, correspondence, and ongoing project updates
• Craft and deploy member communications and event-related messaging
• Prepare post-event reporting and client deliverables

Marketing, Operations & Administrative Support

• Create and maintain firm-owned marketing materials including website content, proposal templates, and digital outreach materials
• Support research initiatives and white paper projects by organizing materials and logistics
• Manage approved budgets, track expenses, and support payment processing for membership dues
• Maintain accurate records and reporting within project management and CRM systems
• Own general administrative responsibilities, including timely response to emails and phone calls

Experience & Qualifications

• 3 years of professional experience, with required experience planning corporate events
• Experience working with hospitality and event vendors (hotels, AV, travel agents, venues, restaurants)
• Strong client service mindset with polished written and verbal communication skills
• Highly organized, detail-oriented, and able to anticipate needs and prioritize effectively
• Tech-savvy with the ability to problem-solve independently
• Proficiency with Microsoft Office, Zoom, and project management tools; experience with platforms such as CVENT, DocuSign, Trello, WildApricot, MemberClicks, Wix, or similar systems is a plus

Work Model, Travel & Physical Requirements

• Full-time, remote role with optional access to a Northern New Jersey office
• Approximately 25% travel, including multi-day domestic travel and limited international travel
• Ability to travel by air, train, or car as required
• Must be comfortable packing, lifting, and transporting event materials, assembling displays, and arranging décor

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