Administrative Assistant

Administrative Support | Newport Beach, CA

Location: Newport Beach, CA (Onsite)

Pay Rate: $22.00/hour

Start Date: ASAP

About the Opportunity

Our client is seeking a highly organized and detail-oriented Administrative Support professional to join their Central Operations team. This is an excellent opportunity for someone who thrives in a fast-paced, collaborative environment and enjoys supporting multiple teams while managing a variety of administrative responsibilities. The ideal candidate is proactive, tech-savvy, and able to handle confidential information with professionalism and discretion.

Key Responsibilities

• Provide administrative support to multiple advisor teams.
• Prepare, review, proofread, and edit confidential correspondence and client documentation.
• Scan, organize, manage, and archive documents across multiple systems.
• Prepare travel expense reports and billing allocation reports.
• Coordinate and process time-sensitive quarterly client tax payments.
• Assist with special projects and additional administrative projects as needed.
• Maintain accurate records while ensuring exceptional organization and attention to detail.
• Prioritize multiple deadlines and support a fast-paced team environment.

Qualifications

• Previous administrative, operations, or office support experience preferred.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Excellent organizational skills with a keen attention to detail.
• Ability to multitask, prioritize competing deadlines, and work efficiently under pressure.
• Strong written and verbal communication skills.
• Collaborative, team-oriented mindset with a positive, professional attitude.
• Ability to handle confidential information with discretion and integrity.

Ideal Candidate

The ideal candidate is dependable, polished, and proactive with a strong administrative foundation. They are highly organized, adaptable, and enjoy supporting a collaborative team while balancing multiple priorities in a fast-paced office environment. Someone who takes initiative, communicates effectively, and consistently produces accurate, high-quality work will thrive in this role.

How to Apply

Please submit your resume for consideration.

Candidates are also encouraged to create a free WorkGrades profile to collect and manage professional references. References are highly valued by our clients and can help you stand out throughout the hiring process. We also recommend keeping your LinkedIn profile current and beginning to gather references early.

Career Group will consider qualified applicants with criminal histories in accordance with applicable fair chance hiring laws.

About Career Group

Career Group is a premier women-owned recruiting agency and a recognized leader in corporate and administrative staffing. We connect exceptional talent with opportunities at top companies nationwide. When you partner with a Career Group recruiter, you gain a trusted career advisor dedicated to supporting your professional success.