What are the responsibilities and job description for the Senior Accounts Payable position at CAREER FOUNDATIONS INC.?
We are seeking a Senior Accounts Payable Specialist for a 9-12 month contract engagement with a growing company in Raleigh. This position will be onsite 5 days a week initially and will become hybrid (4 days a week in the future)
The Senior Accounts Payable Specialist will report to the Assistant Controller and provide payable support for multiple companies including payable invoice entry, payment runs and expense report reviews, assist in implementing an Oracle Accounts Payable Optimization Project scheduled for 2026 and post – implementation, monitor accounts payable for correct invoice coding and payment creation.
ESSENTIAL DUTIES AND RESPONSIBILITIES
*Monitor and manage payable inbox daily for invoices and inquiries using agreed upon
procedures.
*Process payable invoices daily, entering invoices into Oracle through manual entry, PO match
and spreadsheet utilization. Also include verifying validity of invoices, invoice coding and
routing for approval through established workflow routing processes.
*Process payable payment runs weekly, including checks and 3 rd party ACH and card file
transfers.
*Create purchase requisitions through Oracle Procurement, monitor approval review and follow-
up if needed. Once purchase orders are established, verify and monitor that purchase orders are
matched to invoices prior to payment.
*Create supplier requisitions as needed for new vendor setup, verifying the validity of the vendor
prior to entry.
*Maintain a standard sequence of capital projects review and fixed asset purchases, capitalizing
asset additions as they are placed in service and verifying capitalization processes are completed.
*Maintain expense report review for multiple business units, verifying the existence of receipts
and processing for payment.
*Performing various month end reconciliations, including, but not limited to Accounts Payable
reconciliations, expense report reconciliations and various account reconciliations.
*Perform various year end reporting and reconciliations, including 1099 review and reporting, and
perform year end reconciliations for various balance sheet accounts.
*Perform administrative tasks such as sorting and scanning invoices received through US and
interoffice mail and ordering necessary supplies for the department.
* Assist Assistant Corporate Controller and Controller as necessary with various projects,
including the Oracle AP Optimization project for 2026.
QUALIFICATIONS
Strong analytical and communication skills
Excellent judgment and use of discretion
Proficient in Oracle Fusion ERP