Administrative Assistant - Entry Level

POSITION SUMMARY: This position is responsible for supporting our sales and manufacturing support team. This includes the entry and updating of all sales orders into the accounting program, printing and organizing work order packets, assisting the sales team with their needs on a day-to-day basis and assisting the shipping department with administrative duties as needed.

RESPONSIBILITIES:

Entering and updating sales orders manually into accounting system and other programs.

Updating work order tracking reports.

Assisting with creation of work order packets for shop, including printing and filing as needed.

Updating of customer-vendor open order tracking reports.

Availability to be a backup contact for customers.

Clerical duties including scanning files, filing sales and work order documents into job folders and more.

Primary person to cover front desk including phone and in-person reception duties.

Communicating with sales team and others.

Covering for sales or production control persons when needed.

Other office related duties as assigned by Supervisor.

QUALIFICATIONS:

High school diploma or equivalent.

A team-oriented mindset, a positive attitude and a willingness to constantly learn.

Minimum of 1 year of customer service experience preferred.

Proficiency with Microsoft Office (Outlook, Word, Excel).

Basic math skills that include unit of measure conversions.

High level of computer efficiency and ability to learn new computer programs.

Strong organizational and time management skills.

Strong attention to detail.

Basic data entry knowledge and abilities in a fast paced environment.

Ability to communicate effectively with management, co-workers, shop floor and customers.

Job Type: Full-time

Benefits:

401(k)

401(k) matching

Dental insurance

Flexible schedule

Health insurance

Paid time off

Referral program

Vision insurance

Schedule:

8 hour shift

Day shift

Monday to Friday

Work Location: In person

About Capital Industries Inc

Capital Industries, Inc. has been in business since 1953, owned and operated by three generations of the Taylor family, and over six decades has distinguished itself as a world class manufacturing company. We are located in the Georgetown area of industrial Seattle and occupy a 4.5 acre site with 145,000 square feet under roof. We employ approximately 100 team members