Talent Acquisition Coordinator

Talent Acquisition Coordinator

Jacksonville, Florida, United States (4 days in office/1 day remote)

Cantor Fitzgerald, with over 16,000 employees, has been a leading global financial services firm at the forefront of financial and technological innovation since 1945.

Cantor is a preeminent investment bank serving more than 5,000 institutional clients around the world, recognized for its strengths in fixed income and equity capital markets, investment banking, SPAC underwriting, PIPE placements, commercial real estate, and for its global distribution platform. Capitalizing on the firm’s financial acumen and technology prowess, Cantor’s portfolio of businesses also includes Prime Brokerage, Asset Management, and other businesses and ventures. Cantor has consistently fueled the growth of original ideas, pioneered new markets, and provided superior service to clients. Cantor operates trading desks in every major financial center globally, with offices in over 30 locations around the world.

As one of the few remaining private partnerships on Wall Street, Cantor has the distinct ability to focus on long-term value creation and solid relationship building. Our structure allows us to respond quickly to client needs, develop solutions that address complex challenges, avoid the limitations of bureaucracy, and attract talented individuals who are driven to succeed.

Job Summary

The Talent Acquisition Coordinator provides operational, technical, and administrative support to the Talent Acquisition team, with a primary focus on interview scheduling, sourcing support, and Applicant Tracking System (ATS) maintenance. This role supports recruiting activities up to the point of handoff to the HR Business Partner (HRBP) and partners closely with recruiters and hiring managers to ensure accurate, compliant, and efficient hiring processes.

Key Responsibilities

Interview Scheduling & Coordination

• Support recruiters by coordinating interview logistics with candidates, hiring managers, and interview teams
• Schedule, reschedule, and cancel interviews at the direction of the recruiter
• Manage calendars, virtual interview platforms, and meeting logistics across multiple time zones
• Ensure interviewers receive accurate schedules, agendas, and candidate materials
• Troubleshoot basic scheduling or system issues and escalate as needed

Candidate Sourcing Support

• Assist recruiters with sourcing efforts using LinkedIn Recruiter, job boards, ATS searches, and internal talent pools
• Support posting and managing job requisitions across external and internal career sites
• Coordinate candidate outreach, assessments, or screenings as directed by recruiters
• Maintain organized and searchable candidate pipelines

ATS Maintenance & Pre‑HRBP Processing

• Maintain accurate candidate and requisition data within the ATS
• Move candidates through workflow stages based on recruiter direction
• Ensure required documentation, dispositioning, and compliance steps are completed prior to HRBP handoff
• Prepare candidate records, offer documentation, and data accuracy checks before transition to HRBP
• Generate standard recruiting and pipeline reports as requested

Recruiting Operations & Team Support

• Provide day‑to‑day operational and technical support to recruiters
• Support pre‑hire activities and coordination prior to HRBP involvement
• Help identify opportunities to improve recruiting workflows through effective use of systems and tools
• Maintain consistency, accuracy, and compliance across recruiting operations

Qualifications

Required

• Bachelor’s degree required (Human Resources, Business Administration, or related field preferred)
• 1–2 years of experience in recruiting coordination, HR operations, or recruiting administration
• Strong technical aptitude with hands‑on experience using an Applicant Tracking System (ATS)
• Proficiency in Microsoft Office 365 (Outlook, Teams, Excel)
• Strong organizational skills with excellent attention to detail

Preferred

• Experience supporting corporate, technical, or high‑volume recruiting teams
• Experience with ATS platforms such as ORC, Workday, iCIMS, Greenhouse, or similar
• Familiarity with sourcing tools such as LinkedIn Recruiter and resume databases
• Experience preparing hiring actions prior to HRBP or HR Operations handoff

Skills & Competencies

• Technically savvy and systems‑oriented
• Strong process and data accuracy focus
• Ability to manage multiple priorities and deadlines
• Effective communicator and collaborative team partner
• Ability to troubleshoot basic system and scheduling issues

Base salary: Starting at 58,000, plus bonus and overtime

The actual base salary will be determined on an individualized basis considering a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package (including health, vision, and dental insurance, paid time off and a 401(k) retirement), this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

We do not accept unsolicited resumes, candidate referrals, or outreach from third-party recruiters or staffing agencies. Any such submissions will be considered property of Cantor Fitzgerald and will not be eligible for any placement fee. Recruiters must have a signed agreement with our Talent Acquisition team and be invited to submit candidates for a specific role. Direct contact with hiring managers or employees is strictly prohibited.