Executive Assistant, Human Resources & Administration

Job Title: Executive Assistant, Human Resources & Administration

Location: New York, NY

Firm Overview:

Cantor Fitzgerald, with over 16,000 employees, has been a leading global financial services firm at the forefront of financial and technological innovation since 1945. Cantor is a preeminent investment bank serving more than 5,000 institutional clients around the world, recognized for its strengths in fixed income and equity capital markets, investment banking, SPAC underwriting, PIPE placements, commercial real estate, and for its global distribution platform. Capitalizing on the firm’s financial acumen and technology prowess, Cantor’s portfolio of businesses also includes Prime Brokerage, Asset Management, and other businesses and ventures. Cantor has consistently fueled the growth of original ideas, pioneered new markets, and provided superior service to clients. Cantor operates trading desks in every major financial center globally, with offices in over 30 locations around the world.

As one of the few remaining private partnerships on Wall Street, Cantor has the distinct ability to focus on long-term value creation and solid relationship building. Our structure allows us to respond quickly to client needs, develop solutions that address complex challenges, avoid the limitations of bureaucracy, and attract talented individuals who are driven to succeed.

Responsibilities:

The Executive Assistant will provide high-level administrative and operational support to both the Chief Human Resources Officer (CHRO) and the Chief Administrative Officer (CAO). This role requires exceptional organizational judgment, discretion, and the ability to seamlessly manage competing priorities across two senior executives in a fast-paced, highly confidential environment.

Key responsibilities include:

• Manage complex calendars for the CHRO and CAO, including scheduling internal meetings, external engagements, board-related activities, and travel across time zones
• Coordinate all aspects of domestic and international travel, including itineraries, logistics, expenses, and last-minute changes
• Serve as a trusted gatekeeper, managing communications, prioritizing requests, and exercising sound judgment on sensitive matters
• Prepare and edit presentations, meeting materials, briefing documents, and internal communications
• Support HR and administrative leadership initiatives, including talent-related programs, culture initiatives, compliance activities, and internal events
• Partner closely with other Executive Assistants and senior stakeholders across the firm to ensure alignment and seamless execution
• Track deliverables, deadlines, and action items to support effective follow-up and execution
• Handle highly confidential information with discretion and professionalism
• Assist with ad hoc projects and special initiatives as requested by the CHRO and CAO

Qualifications:

• Minimum of 5 years of experience as an Executive Assistant supporting senior executives, preferably within financial services or a similarly fast-paced corporate environment
• Demonstrated experience supporting multiple senior leaders simultaneously
• Exceptional organizational, time management, and prioritization skills
• High level of professionalism, discretion, and judgment in handling sensitive and confidential information
• Strong written and verbal communication skills
• Advanced proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
• Ability to anticipate needs, think proactively, and operate independently
• Flexible, adaptable, and calm under pressure with a solutions-oriented mindset

Educational Qualifications:

Bachelor’s Degree required

Salary: $110,000-$130,000

The actual base salary will be determined on an individualized basis considering a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package (including health, vision, and dental insurance, paid time off and a 401(k) retirement), this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

We do not accept unsolicited resumes, candidate referrals, or outreach from third-party recruiters or staffing agencies. Any such submissions will be considered property of Cantor Fitzgerald and will not be eligible for any placement fee. Recruiters must have a signed agreement with our Talent Acquisition team and be invited to submit candidates for a specific role. Direct contact with hiring managers or employees is strictly prohibited.