ADMINISTRATIVE ASSISTANT

Job Description

Job Description

Administrative Assistant

Location : Chatsworth, CA

Employment type : Temporary

About Canoga Perkins

Canoga is the telecommunications infrastructure leader that powered the deployments of 3G and 4G. Today Canoga is developing the 5G Fronthaul solution that will enable fully featured 5G networks to lead the next generation of connectivity for people and machines. Canoga provides its customers with network connectivity solutions that allow them to change the world.

Job Summary

We are looking for an Administrative Assistant to greet visitors, operate multiline telephone system to answer incoming calls and directs callers to appropriate personnel. Perform a wide range of administrative support duties. In-depth understanding of office management systems and daily operations and procedures. Organize, prioritize and coordinate multiple work activities with demonstrated ability to meet deadlines. Schedule and coordinate meetings and arrange conferences. Develop and carry out an efficient documentation and filing system and monitor for needed updates. Distribute correspondence memos, letters, faxes and forms. Act as support to Human Resources and Talent Acquisition by performing various assigned duties.

What you'll do

The successful candidate will be responsible for :

• Working the reception desk. Greet and direct visitors to executive and / or appropriate party. Answer all incoming calls and take messages or transfer to appropriate department.
• Assist the Human Resources and Talent Acquisition departments as needed.
• Must open the front door on time and ensure front gates to the company are open and operating appropriately.
• Ensuring the security guard arrives in a timely manner.
• Ensure visitors comply with parking procedures.
• Maintain comprehensive and accurate corporate records, documents and reports.
• Handle sensitive information in a confidential manner.
• Review and distribute incoming mail, file correspondence and other records. Make copies and / or print any documents and attach appropriate correspondence.
• Updates and distributes Strategic Plan and / or changes to Staff.
• Calendar management - organize and schedule appointments for executives and staff meetings.
• Coordinate conferences and special events. (onsite)
• Arranges travel schedule and reservations.
• Organize and coordinate luncheons for staff and / or customers and various company meetings and functions.
• Compile statistical reports as needed.
• Prepare organizational charts using software program.
• Enhanced communication between manufacturing department and executive team, fostering a sense of teamwork and collaboration.
• Keep mailroom neat and employee's names on boxes in alphabetical order.
• Always ensure that there is paper in the fax machine.
• All receptionists should be able to operate the postage machine, understand the various types of mailing (registered, certified, priority, overnight, etc.) and be fully capable of mailing and distributing the incoming mail and monitor postage meter.

What we're looking for

An individual that will always remain professional as they are the first impression of Canoga Perkins both in person and over the phone. The successful candidate will not be on their phone, chewing gum, eating at the front desk, or keep reading material at their desk. This position requires strict punctuality.

What would be useful

Computer skills, customer service experience, understanding of office machinery operation, the ability to multiple task, serving multiple departments, interacting with various levels of management.

Must Have

The successful candidate must have :

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working with Other People Works effectively with co-workers, customers and others by sharing ideas in a constructive and positive manner, listening to and objectively considering ideas and suggestions from others; keeping commitments; keeping others inform#n!of"work progress, timetables and issues; addressing problems and issues constructively to find mutually acceptable and practical business solutions; addressing others by name, title or other respectful identifier; and, respecting the diversity of our workforce in actions, words and deeds.

COMPETENCIES :

To perform the job successfully, an individual should demonstrate the following competencies :

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.

Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

Leadership - Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others.

Managing People - Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates' activities; Makes self available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes, products and services.; Continually works to improve supervisory skills.

Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.

Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.

Canoga Perkins offers an excellent package including paid vacations and medical, dental and vision insurance.

Canoga Perkins is an Equal Opportunity Employer, M / F / D / V