What are the responsibilities and job description for the Administrative Assistant position at Canadian Pacific Kansas City?
Join CPKC, North America's first transnational railroad connecting U.S., Canada, and Mexico, where your career drives progress and safety is paramount. We connect communities, fuel economic growth, and provide meaningful work in a culture that values diversity, accountability, and pride. With opportunities for training, development, and advancement, you're not just building a career-you're part of something bigger. Together, we move goods, connect people, and create lasting change. Your future starts here.
PURPOSE OF THE POSITION:
Assist in daily activities and requirements of CPKC Operations department. You will provide a range of administrative and general workplace support for our senior leaders.
POSITION ACCOUNTABILITIES:
- Type Investigation notices and maintain all files
- Assistant to Manager Support Services and local Operations leadership team
- Type and post all Operational notices
- Order supplies for departments and maintaining expense efficiency on behalf of CPKC by adjusting spending of supplies/vendors adhering to Policies and Procedures
- Ensure adequate inventories throughout facility to expedite daily operations in multiple departments and facilities
- Maintain daily internal and external correspondence through various business information reports, scheduling, and transcription of formal hearings following strict time schedules
- Pay and reallocate invoices
- Enter discipline records into the safety dashboard
- Plans and prepares for any meetings, gatherings, etc
- Assist with any needs/requirements from Facilities
- Assist with upkeep of vehicles
- Posting of bulletins and awards, Seniority Rosters in accordance with collective bargaining agreement
- Maintain the utmost discretion, confidentiality, safety and courtesy
- All other duties as assigned
POSITION REQUIREMENTS:
- High School graduate
- Valid drivers' license required
- Ability to use office equipment including printers, fax, postage machines etc
- Extensive knowledge of Microsoft Computer systems (notes, SAP, Excel, Word, Power Point, Share Point, Outlook) required
- Required to type at least 45 WPM
- Ability to occasionally support events and activities outside of standard working hours
WHAT CPKC HAS TO OFFER:
- Flexible and competitive benefits package
- Competitive company pension and/or retirement plans
- Employee share purchase plan
- Performance incentive plan
- Annual fitness subsidy
- Part-time studies program
PRE-EMPLOYMENT REQUIREMENTS:
Drug Testing
This position is subject to a negative company drug test.
Background Investigation
- Criminal history check
- Education verification
- Professional references
- Social Security Number verification
BECOMING A RAILROADER:
As an employee with a North American presence, the possibility does exist that the location of your position may be changed based on organizational requirements.
Management Conductor Program
Becoming a qualified conductor or locomotive engineer is the single best way for a management employee to learn the business at CPKC. You may be required to obtain a certification or to maintain your current certification/qualification as a conductor or locomotive engineer.
CULTURE OF INCLUSION:
For our U.S. applicants, CPKC is an equal opportunity/affirmative action employer, inclusive of protected veterans and individuals with disabilities. For Canadian applicants CPKC is an employment equity employer committed to the principles of employment equity and inclusion. We encourage all qualified candidates to apply including: women, Black, Indigenous, People of Color (BIPOC), members of the LGBTQ community and people with disabilities. Accommodations for the job application process can be provided, as appropriate, upon request. All applicant information will be managed in accordance with the federal Personal Information Protection and Electronic Documents Act (PIPEDA).
- Req ID: 105358
- Department: Operations Southern Region
- Job Type: Full-Time
- Position Type: Non-Union
- Location: Kansas City, Missouri
- Country: United States
- % of Travel: 0-10%
- # of Positions: 1
- Job Grade: 6
- Job Available to: Internal & External
#LI-ONSITE
#LI-PP
CPKC is an employment equity employer committed to the principles of employment equity and inclusion. We encourage all qualified candidates to apply including women, Black, Indigenous, People of Colour (BIPOC), members of the LGBTQ community, and people with disabilities. Accommodations for the job application process can be provided, as appropriate, upon request. All applicant information will be managed in accordance with the federal Personal Information Protection and Electronic Documents Act (PIPEDA)”.
