Office Assistant

Overview
We are seeking a detail-oriented and organized Office Assistant to support our administrative team. This role involves supporting daily office operations, providing exceptional customer service, and ensuring efficient workflow. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience in office management or clerical support. Bilingual skills are a plus, as is familiarity with various office software and systems. This position offers an opportunity to contribute to a professional environment while developing your administrative expertise.

Responsibilities

• Answer multi-line phone systems with professionalism and courtesy, adhering to proper phone etiquette
• Greet visitors at the front desk and direct them appropriately
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Handle correspondence via email and phone, providing excellent customer support and customer service
• Assist with bookkeeping tasks using QuickBooks or similar software
• Support office management tasks such as organizing files, managing office equipment, and coordinating meetings
• Provide administrative support to various departments
• Ensure confidentiality of sensitive information and adhere to organizational policies

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Strong computer literacy with experience in data entry, filing, and document management
• Excellent organizational skills with the ability to prioritize tasks effectively
• Effective time management skills to handle multiple responsibilities efficiently
• Exceptional phone etiquette and customer service skills for front desk interactions
• Bilingual abilities are preferred for better communication with diverse clients or staff
• Experience with office management systems such as multi-line phone systems and calendar management tools
• Clerical experience including proofreading, typing, and general administrative support
• Knowledge of bookkeeping software like QuickBooks is a plus

This role is integral to maintaining a smooth-running office environment while supporting team members and clients alike. The ideal candidate will be proactive, professional, and eager to contribute positively to our organization.

Pay: $18.00 - $23.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Vision insurance

People with a criminal record are encouraged to apply

Education:

• High school or equivalent (Required)

Experience:

• Office: 1 year (Preferred)

Language:

• English (Required)

Work Location: In person

Salary : $18 - $23