Lifestyle & Administator Coordinator

• Develop and manage the annual community events calendar in collaboration with the HOA sanctioned Clubs, Property Manager and Board of Directors.
  
• Act as club liaison and provide assistance to HOA sanctioned Clubs.
  
• Develop an annual or seasonal social events calendar for board approval.
  
• Source and negotiate with vendors, entertainers, caterers, and decorators; manage contracts and coordinate logistics for all events.
  
• Oversee event setup, day-of execution, and cleanup, ensuring a seamless experience for all residents.
  
• Track all event-related income and expenses; maintain events within approved budgets and provide detailed financial summaries to the Property Manager and Board.
  
• Serve as the primary point of contact between the Association and all resident clubs and organizations.
  
• in managing the events calendar by meeting with club leaders, ensuring conflicts are proactively identified and resolved.  
  
• Facilitate club access to clubhouse facilities, equipment, and resources in accordance with Association policies.
  
• Manage time to prevent going over 40 hours/week in any given work week. Take breaks off the clock if working a shift 8 hours or longer to avoid exceeding 40 hours/week.
  
• Assist in office coverage when another office employee is out on vacation. Board expectations are for this position to work from the office, not home, and only approve hours off site for preparation for an event.
  
• Recruit and coordinate volunteers for event setup, execution, and cleanup before events to save time.
  
• Gather resident feedback to improve future events.
  
• Foster an inclusive, welcoming environment for all residents.
  

Qualifications & Requirements

• Demonstrated ability to work collaboratively with volunteers, committees, clubs, and community stakeholders.
  
• Financial tracking skills; ability to manage multiple events within set budget parameters.
  
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with community management software or event ticketing platforms is a plus.
  
• Excellent written and verbal communication skills, including the ability to create engaging promotional materials and speak comfortably in front of groups.
  
• Highly organized, detail-oriented, and able to manage multiple priorities simultaneously in a fast-paced environment.
  
• Warm, outgoing, and energetic personality with a genuine passion for creating community and enriching the lives of active adults.
  
• Flexibility to work occasional evenings, weekends, and holidays as required by the event calendar.
  
• Must successfully pass a background check and drug screening.