What are the responsibilities and job description for the Executive Assistant position at CAMPBELL OIL CO INC?
Campbell Oil Company - Executive Assistant
Join us as we grow together personally and professionally! Four generations of family leadership continue to make it our vision to leave people better than we found them. We are more than an oil company, convenience store or restaurant, we are family! We are improving the lives of those we touch every day by valuing the customer, caring for our 1000 team members and supporting our communities that we are honored to serve.
Position Overview
Campbell Oil Company is seeking a highly capable and trustworthy Executive Assistant to provide direct support to company leadership across a broad range of corporate, personal, and philanthropic responsibilities. This is a unique, high-impact role requiring exceptional discretion, initiative, and organizational skill. The ideal candidate is a self-starter who anticipates needs before they arise and thrives in a fast-paced, multi-faceted environment.
Benefits Overview
- Family-first atmosphere
- Benefits to fit your needs: Medical, Dental, Vision, Life, Disability
- Competitive Total Compensation Plans with 401k Match
- Paid Time Off in Your First Year
- Team-First Environment
- Paid Gym Memberships
- Remote Work in Select Roles
- Monthly Teambuilding Exercises
- Everyday Pay if Needed
- Flexible Schedules to Attend Family Events
- Professional Training
- Advancement Opportunities
- Leadership Training
Essential Job Functions
Philanthropic & Community Initiatives
- Manage Campbell Cares and Bladen We Care programs
- Coordinate and track corporate donations and community partnerships
Personal & Family Support
- Manage personal correspondence, mail, and email monitoring
- Coordinate bill payments and financial tasks on behalf of leadership
- Oversee scheduling and payroll for personal household staff
Corporate Marketing
- Assist in developing and distributing a company newsletter
- Manage video messaging boards across corporate offices
- Monitor and respond to customer reviews across online platforms
Rental Property Management
- Maintain and track lease agreements and renewal terms
- Coordinate tenant communications and repair/maintenance requests
Corporate Travel & Aircraft
- Arrange hotels, rental cars, and ground transportation
- Coordinate with pilot(s) and manage flight scheduling
- Oversee aircraft maintenance scheduling and database downloads
Corporate Office Operations
- Manage cleaning service contracts
- Coordinate generator service and maintenance schedules
- Maintain and update corporate records and books
Executive & Advisory Board Support
- Plan and coordinate Advisory Board meals and meeting logistics
- Take detailed meeting notes and track action items
- Manage Advisory Board scheduling and communications
Calendar & Scheduling
- Manage executive calendar and daily schedule
- Coordinate site visits and external appointments
- Represent leadership at designated meetings as needed
Qualifications:
Education & Qualifications
- College degree preferred
- Proven experience in an executive support or high-level administrative role
- Strong technology proficiency (Microsoft Office, scheduling tools, digital platforms)
- Exceptional organizational and time-management skills
- Outstanding written and verbal communication
- High degree of integrity, discretion, and professionalism
- Positive, proactive attitude with a solutions-oriented mindset
- Ability to manage multiple priorities simultaneously with attention to detail
- This role may require signing a Non-Disclosure Agreement (NDA) given the sensitive nature of responsibilities
- Compensation will be determined based on experience and the value the candidate brings to the organization