What are the responsibilities and job description for the Executive Assistant (Part Time) position at ShineLight?
About the Executive Administrative Assistant position
We are looking for an Executive Administrative Assistant who will consult and assist company's executives on a range of secretarial and administrative tasks. Your duties will include working on a one-to-one basis and perform assignments related to executive’s working life and communication. We expect you to be competent, organized and able to fulfill your tasks in a timely manner.
Executive Administrative Assistant responsibilities are:
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Create and maintain an efficient documentation and filing system
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Organize efficient contact between the executives’ and company's clients
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Administer calls, messages and daily correspondence
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Attend events as assigned, taking dictation and minutes and keeping the corresponding data
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Arrange meetings, appointments and travels, providing reminders
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Handle requests and queries appropriately
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Review office supplies and build relations with suppliers
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Prepare reports, presentations and briefs
Executive Administrative Assistant requirements are:
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3 years' experience of working on an Executive Administrative Assistant, Senior Executive Assistant or other relevant position
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Solid experience with office management systems and procedures
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Proficiency in English and in-depth knowledge of MS Office
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Strong planning and time management skills, with an ability to multitask
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Excellent verbal and written communication skills
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Good knowledge of latest trends in office gadgets and applications
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Reliability, discretion and confidentiality
- High School degree; additional qualification as personal assistant will be a bonus