Assistant Registrar and DSO

About California Miramar University:

California Miramar University (CalMU) is a nationally accredited institution specializing in affordable, flexible degree programs in Business and Technology, including Associate, Bachelor's, and Master's degrees. CalMU offers online and hybrid learning options to support diverse learning needs. The university emphasizes real-world applications, career readiness, and a supportive community of learners from many backgrounds.

Position Summary:

The Student Records Coordinator is the front-line owner of student records, transcripts, registration support, compliance reporting, and international student services at our San Diego campus. The role also serves as a Designated School Official (DSO).

Key Responsibilities

• Student records management — Maintain accurate records in Anthology Student (CVue); process enrollment, program, and personal-data changes; scan and archive files per retention policy; audit for data integrity.
• Transcripts, verifications, and graduation — Process transcript requests, enrollment verifications, letters of good standing, and degree confirmations in compliance with FERPA. Support degree audits and graduation clearance, including diploma orders.
• Registration and enrollment — Support the full registration cycle (adds/drops, withdrawals, term activations, schedule changes). Track attendance and status changes. Assist with academic calendar planning.
• Compliance and reporting — Prepare and compile data for IPEDS, VA, SEVIS, state, and accreditation submissions. Ensure all actions comply with FERPA and institutional policy.
• International student support and DSO — Review international applications, maintain SEVIS records, issue I-20s, report status changes to DHS within required timeframes, and advise F-1 students on visa compliance.
• Cross-functional liaison — Serve as the front-line resource between students, academic departments, the Registrar, and Admissions. Coordinate course catalog updates and room scheduling each session.

Must-Have Qualifications

• Associate degree or higher (any field)
• 1–2 years of experience in higher education, a registrar’s office, admissions/enrollment, or student records management
• Experience with a Student Information System — Anthology Student (CVue) strongly preferred; Banner, Colleague, PeopleSoft, Jenzabar, or Workday Student also acceptable
• Familiarity with FERPA and confidential handling of student records
• Strong written and verbal communication — this role drafts verifications, advises students, and represents the institution in writing
• Strong organizational skills and attention to detail for high-accuracy data work
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Ability to work on-site at our San Diego campus for the full posted schedule: 10:00am-6:30pm

Strongly Preferred

• Bachelor’s degree
• Prior experience as a Designated School Official (DSO) maintaining SEVIS records and issuing I-20s
• Experience preparing institutional reports (IPEDS, VA enrollment certifications, SEVIS, state, or accreditation submissions)
• Experience supporting transcripts, verifications, degree audits, and graduation clearance
• Experience advising international students on F-1 visa compliance
• Experience with Moodle or another LMS