What are the responsibilities and job description for the OFFICE TECHNICIAN (TYPING) position at California Governor's Office of Emergency Services?
**This is a 12 month Limited-Term position that may be extended up to 24 months and/or with the possibility of becoming permanent.**
Are you looking for an exciting and fast-paced career? Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.
Under the direction of the Supervisor I, the Office Technician (OT) (Typing) performs a variety of advanced journey level office and clerical work functions to ensure internal support during steady state time and disaster activation operations within the Recovery Directorate. The incumbent completes tasks related to the provision of federal and state disaster assistance grant programs including Public Assistance (PA) Disaster Grant and California Disaster Assistance Act (CDAA). Together with general administrative, clerical, and technical assistance tasks, the OT (Typing) duties also include the ability to type at a speed of not less than 40 words per minute from ordinary manuscript or printed or typewritten material.
You will find additional information about the job in the Duty Statement.
This position is located in the Public Assistance Support Unit in Mather, CA.
Hybrid Telework: This position is eligible for a hybrid work schedule. Additional in office days may be required based on the business need.
You will find the Minimum Requirements in the Class Specification.
OFFICE TECHNICIAN (TYPING)
Job Application Package Checklist
Duty Statement
Job Code #:
JC-516889
Position #(s):
163-534-1139-904
Working Title:
Outgoing Correspondence Office Technician
Classification:
OFFICE TECHNICIAN (TYPING)
$3,829.00 - $4,794.00
A
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
12 Month Limited Term - Full Time
The California Governor’s Office of Emergency Services (Cal OES) is committed to fostering a diverse and inclusive culture by hiring and retaining individuals from a variety of backgrounds and personal experiences. Our employees are empowered with the tools and resources necessary to meet our mission, while continuing to expand equity and inclusion efforts at all levels of the organization. We are committed to the spirit and work required to ensure the safety and resilience of every community in California.
The California Governor’s Office of Emergency Services (Cal OES) is an emergency response, homeland security, and disaster recovery agency and as a result, is a dynamic and exciting place to work in a team-oriented environment. Cal OES provides training to enhance the understanding of emergency and incident management to all employees.
The Recovery Directorate is responsible for managing disaster recovery and providing assistance to local governments, special districts, certain nonprofit organizations, individuals, businesses and agricultural communities impacted by disasters. The Recovery Directorate ensures state and federal support are provided in an efficient and timely manner throughout the recovery process.
The Recovery Directorate is comprised of three sections — Recovery Operations, Hazard Mitigation, and Interagency Recovery Coordination. Recovery personnel are responsible for assisting in the management of statewide disaster recovery efforts, as well as assisting agricultural communities, businesses, certain nonprofit organizations, individuals, local governments and special districts impacted by disasters.
In the event of an emergency, employees may be contacted and requested to report to work in the event of an emergency. This contact may be outside of your normal working hours (evenings/nights, weekends, and holidays). This service may require irregular work hours, work locations other than the official duty location, and may include duties other than those specified in your official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and you may be required to relocate to emergency sites.
More information may be found here: Recovery Directorate | California Governor's Office of Emergency Services
The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
Application Package Requirements
To have your application considered for this job opportunity:
List the Job Code (JC) and Position Number for this position in the “EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING” section on the State Application, STD. 678.
List your most current employment history first in the “EMPLOYMENT HISTORY” section on the STD. 678.
Provide the “From” and “To” dates with the month, day and year, the “Hours Per Week” that you worked and the Total Worked (Years/Months). You may include overtime hours.
You must complete the “DUTIES PERFORMED” on the State Application (do not note “see attached resume” in this section). Failure to comply and your application is considered incomplete.
SROA and Surplus are encouraged to apply and must submit a copy of their letter.
Please note consideration shall be given to work experience gained in a part-time or full-time job, regardless of whether the job was a paid or a volunteer position or was within, or outside of, state service.
If using education to qualify please submit a copy of your transcripts. If selected, official transcripts will be required. Foreign education must obtain and submit verification of United States course/degree equivalency.
NOTE: Incomplete applications received may not be considered. Resumes are welcomed but do not take the place of the completed State Application STD 678. Applications received via fax or email will NOT be accepted. If you would like confirmation of receipt, please send certified mail.
**A candidate pool may be established for subsequent vacancies.**
**All hires may be subject to a criminal background check.**
**We encourage applicants to apply electronically.**
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Excellent skills to data enter/log information accurately.
Proficient experience with Salesforce, Excel, MS Office Suite.
Excellent organizational skills to prioritize work assignments or projects.
Excellent communication skills, verbal and written, to ensure quality customer service and to communicate with other staff and those contacted in the workplace.
Excellent general office skills working in a team environment.
Excellent writing skills to edit written material.
Follow oral and written instructions accurately.
Spell correctly and use proper English grammar.
Perform basic to intermediate arithmetic calculations.
Operate a variety of office equipment and machines.
Analyze situations and take appropriate, effective action.
Prepare clear, detailed reports and maintain complex records.
Interact professionally and tactfully with the public.
Interpret and apply laws, rules, policies, and procedures.
Draft correspondence independently with strong vocabulary and grammar skills.
Provide functional guidance and support to others.
Salary : $45,948 - $57,528
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