What are the responsibilities and job description for the ACCOUNTING ADMINISTRATOR I (SUPERVISOR) position at California Governor's Office of Emergency Services?
Are you looking for an exciting and fast-paced career?
Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.
Job Summary:
Under the general direction of the Accounting Administrator II, Accounting Division, the Accounting Administrator I (Supervisor) is responsible for planning, organizing, staffing, directing, and coordinating the work of subordinate staff. Directly supervises accounting staff at professional and clerical level. The position is responsible for overseeing the work of the State Operations Section and in assisting the Accounting Officer, Accounting Division with fiscal activities related to state and federal grants.
The State Operations Section primary responsibilities are processing and monitoring of Accounts Receivable; general accounting processes for state agencies including but not limited to payroll, vendor payments, travel claims. In addition, the Accounting Administrator I (Supervisor) is responsible for planning, organizing, and directing the activities of the General Ledger Unit, including oversight of FI$Cal General Ledger functions, SCO/Agency and Fund, Bank and Escheat Revenue Account reconciliations, Budgetary Legal Basis and Generally Accepted Accounting Principles (GAAP) reporting, and compliance with State Administrative Manual (SAM), Department of Finance (DOF), State Treasurer’s Office, and State Controller’s Office (SCO) requirements.
You will find additional information about the job in the Duty Statement.
Hybrid Telework: This position is eligible for a hybrid work schedule. Additional in office days may be required based on the business need.
Conflict of Interest (COI): This position is designated under the Conflict of Interest Code and is required to complete Form 700 within 30 days of appointment. Failure to comply with the Conflict of Interest Code requirements may void the appointment.
You will find the Minimum Requirements in the Class Specification.
ACCOUNTING ADMINISTRATOR I (SUPERVISOR)
Job Application Package Checklist
Duty Statement
Job Code #:
JC-517041
Position #(s):
163-823-4549-002
Working Title:
Accounting Administrator I (Supervisor)
Classification:
ACCOUNTING ADMINISTRATOR I (SUPERVISOR)
$7,172.00 - $8,910.00
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions:
1
Work Location:
Sacramento County
Telework:
Hybrid
Job Type:
Permanent, Full Time
The California Governor’s Office of Emergency Services (Cal OES) is committed to fostering a diverse and inclusive culture by hiring and retaining individuals from a variety of backgrounds and personal experiences. Our employees are empowered with the tools and resources necessary to meet our mission, while continuing to expand equity and inclusion efforts at all levels of the organization. We are committed to the spirit and work required to ensure the safety and resilience of every community in California.
The California Governor’s Office of Emergency Services (Cal OES) is an emergency response, homeland security, and disaster recovery agency and as a result, is a dynamic and exciting place to work in a team-oriented environment. Cal OES provides training to enhance the understanding of emergency and incident management to all employees.
The Finance & Logistics Administration Directorate oversees sections managing Cal OES operations including budgeting, fiscal analysis, accounting, grants management, human resources, labor relations, staff recruitment, examinations, organization and professional development, disaster and internal logistics support. The Directorate is comprised of four sections: Administrative Services, Human Resources, Grants Management and Logistics.
In the event of an emergency, employees may be contacted and requested to report to work in the event of an emergency. This contact may be outside of your normal working hours (evenings/nights, weekends, and holidays). This service may require irregular work hours, work locations other than the official duty location, and may include duties other than those specified in your official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and you may be required to relocate to emergency sites.
More information may be found here: Finance & Administration | California Governor's Office of Emergency Services
Application Package Requirements
To have your application considered for this job opportunity:
List the Job Code (JC) and Position Number for this position in the “EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING” section on the State Application, STD. 678.
List your most current employment history first in the “EMPLOYMENT HISTORY” section on the STD. 678.
Provide the “From” and “To” dates with the month, day and year, the “Hours Per Week” that you worked and the Total Worked (Years/Months). You may include overtime hours.
You must complete the “DUTIES PERFORMED” on the State Application (do not note “see attached resume” in this section). Failure to comply and your application is considered incomplete.
SROA and Surplus are encouraged to apply and must submit a copy of their letter.
Please note consideration shall be given to work experience gained in a part-time or full-time job, regardless of whether the job was a paid or a volunteer position or was within, or outside of, state service.
If using education to qualify please submit a copy of your transcripts. If selected, official transcripts will be required. Foreign education must obtain and submit verification of United States course/degree equivalency.
NOTE: Incomplete applications received may not be considered. Resumes are welcomed but do not take the place of the completed State Application STD 678. Applications received via fax or email will NOT be accepted. If you would like confirmation of receipt, please send certified mail.
**A candidate pool may be established for subsequent vacancies.**
**All hires may be subject to a criminal background check.**
**We encourage applicants to apply electronically.**
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Principles and practices of professional governmental accounting, including Generally Accepted Accounting Principles (GAAP) as applied in a public-sector environment.
Governmental accounting standards and financial reporting requirements, including Governmental Accounting Standards Board (GASB) pronouncements applicable to governmental entities.
Accounting methods and procedures related to general ledger, accounts payable, accounts receivable, cash management, payroll, and financial reporting.
Internal control principles and audit standards, including separation of duties and safeguarding of public funds.
Fiscal reporting, reconciliation, and analysis techniques used in the preparation of monthly, quarterly, and year-end financial statements.
State Administrative Manual (SAM) policies, procedures, and controls governing accounting and fiscal operations.
Accounting systems, databases, and spreadsheet applications used for financial analysis, reconciliation, and reporting.
Applicable federal and State laws, regulations, and reporting requirements affecting governmental accounting operations.
Financial Information System for California (FI$Cal).
Proven experience leading a team in a deadline-driven environment.
Ability to meet reporting deadlines with accuracy and consistency.
Experience with process improvements and internal controls.
Excellent leadership and communication skills.
Salary : $86,064 - $106,920
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