What are the responsibilities and job description for the IRC Branch Support Assistant position at California Governor's Office of Emergency Services?
Job Description And Duties
Are you looking for an exciting and fast-paced career?
Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.
Under close supervision of the Program Manager III (PM III), the Office Assistant (Typing) OA (T) is responsible for a variety of general office work functions to ensure internal support during normal time and disaster activation operations within the Recovery Directorate. As part of the Interagency Recovery Coordination Branch (IRC) the OA provides support for six primary recovery outcomes: Community Planning and Capacity Building, Economic Recovery, Health and Social Services, Housing, Infrastructure, and Natural and Cultural Resources. This position also provides support for other recovery areas including Public Assistance (PA), California Disaster Assistance Act (CDAA), Fire Management Assistance Grant (FMAG), Hazard Mitigation Grant Program (HMGP), Individual Assistance (IA) and other disaster related programs. Together with general administrative, clerical, and technical assistance tasks, the OA duties also include the ability to type at a speed of not less than 40 words per minute from ordinary manuscript or printed or typewritten material.
Must be able to communicate effectively orally and in writing, and function in an environment with demanding and changing priorities. Provides efficient and timely clerical support while maintaining a standard workload and responding to frequent short-term tasks.
You will find additional information about the job in the Duty Statement.
Working Conditions
This position is located in the Interagency Recovery Coordination Branch Support Unit in Mather, CA.
Hybrid Telework: This position is eligible for a hybrid work schedule. Additional in office days may be required based on the business need.
Department Information
The California Governor’s Office of Emergency Services (Cal OES) is committed to fostering a diverse and inclusive culture by hiring and retaining individuals from a variety of backgrounds and personal experiences. Our employees are empowered with the tools and resources necessary to meet our mission, while continuing to expand equity and inclusion efforts at all levels of the organization. We are committed to the spirit and work required to ensure the safety and resilience of every community in California.
Cal OES is an emergency response, homeland security, and disaster recovery agency and as a result, is a dynamic and exciting place to work in a team-oriented environment. Cal OES provides training to enhance the understanding of emergency and incident management to all employees.
The Recovery Directorate is responsible for managing disaster recovery and providing assistance to local governments, special districts, certain nonprofit organizations, individuals, businesses and agricultural communities impacted by disasters. The Recovery Directorate ensures state and federal support are provided in an efficient and timely manner throughout the recovery process.
The Recovery Directorate is comprised of three sections — Recovery Operations, Hazard Mitigation, and Interagency Recovery Coordination. Recovery personnel are responsible for assisting in the management of statewide disaster recovery efforts, as well as assisting agricultural communities, businesses, certain nonprofit organizations, individuals, local governments and special districts impacted by disasters.
In the event of an emergency, employees may be contacted and requested to report to work in the event of an emergency. This contact may be outside of your normal working hours (evenings/nights, weekends, and holidays). This service may require irregular work hours, work locations other than the official duty location, and may include duties other than those specified in your official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and you may be required to relocate to emergency sites.
More information may be found here: Recovery Directorate | California Governor's Office of Emergency Services
Department Website: http://www.caloes.ca.gov
Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Cal OES employees are eligible for a number of benefits and working for us is a great opportunity to join a committed team. Benefits include but are not limited to the following:
Are you looking for an exciting and fast-paced career?
Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.
Under close supervision of the Program Manager III (PM III), the Office Assistant (Typing) OA (T) is responsible for a variety of general office work functions to ensure internal support during normal time and disaster activation operations within the Recovery Directorate. As part of the Interagency Recovery Coordination Branch (IRC) the OA provides support for six primary recovery outcomes: Community Planning and Capacity Building, Economic Recovery, Health and Social Services, Housing, Infrastructure, and Natural and Cultural Resources. This position also provides support for other recovery areas including Public Assistance (PA), California Disaster Assistance Act (CDAA), Fire Management Assistance Grant (FMAG), Hazard Mitigation Grant Program (HMGP), Individual Assistance (IA) and other disaster related programs. Together with general administrative, clerical, and technical assistance tasks, the OA duties also include the ability to type at a speed of not less than 40 words per minute from ordinary manuscript or printed or typewritten material.
Must be able to communicate effectively orally and in writing, and function in an environment with demanding and changing priorities. Provides efficient and timely clerical support while maintaining a standard workload and responding to frequent short-term tasks.
You will find additional information about the job in the Duty Statement.
Working Conditions
This position is located in the Interagency Recovery Coordination Branch Support Unit in Mather, CA.
Hybrid Telework: This position is eligible for a hybrid work schedule. Additional in office days may be required based on the business need.
Department Information
The California Governor’s Office of Emergency Services (Cal OES) is committed to fostering a diverse and inclusive culture by hiring and retaining individuals from a variety of backgrounds and personal experiences. Our employees are empowered with the tools and resources necessary to meet our mission, while continuing to expand equity and inclusion efforts at all levels of the organization. We are committed to the spirit and work required to ensure the safety and resilience of every community in California.
Cal OES is an emergency response, homeland security, and disaster recovery agency and as a result, is a dynamic and exciting place to work in a team-oriented environment. Cal OES provides training to enhance the understanding of emergency and incident management to all employees.
The Recovery Directorate is responsible for managing disaster recovery and providing assistance to local governments, special districts, certain nonprofit organizations, individuals, businesses and agricultural communities impacted by disasters. The Recovery Directorate ensures state and federal support are provided in an efficient and timely manner throughout the recovery process.
The Recovery Directorate is comprised of three sections — Recovery Operations, Hazard Mitigation, and Interagency Recovery Coordination. Recovery personnel are responsible for assisting in the management of statewide disaster recovery efforts, as well as assisting agricultural communities, businesses, certain nonprofit organizations, individuals, local governments and special districts impacted by disasters.
In the event of an emergency, employees may be contacted and requested to report to work in the event of an emergency. This contact may be outside of your normal working hours (evenings/nights, weekends, and holidays). This service may require irregular work hours, work locations other than the official duty location, and may include duties other than those specified in your official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and you may be required to relocate to emergency sites.
More information may be found here: Recovery Directorate | California Governor's Office of Emergency Services
Department Website: http://www.caloes.ca.gov
Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and ability to learn additional software used for correspondence, record keeping, and tracking.
- Ability to type at least 40 words per minute accurately from printed or typed material.
- Strong written communication skills, including the ability to prepare clear, concise, and grammatically correct correspondence, reports, and documentation.
- Experience performing clerical and administrative duties, such as photocopying, preparing folders, data entry, processing mail, and maintaining filing systems.
- Ability to review documents for completeness, accuracy, grammar, ADA compliance, and adherence to procedures.
- Experience supporting meetings, workshops, trainings, and conferences, including room setup, preparing materials, managing technology, and sending invitations.
- Strong organizational skills, including the ability to set priorities, manage multiple short term tasks, and meet deadlines in a fast paced environment.
- Ability to communicate effectively with internal and external stakeholders, including Recovery staff, local agencies, executives, and federal/state partners.
- Experience updating manuals, desk guides, procedures, and other forms of documentation to support operational consistency.
- Ability to work independently with limited supervision while exercising good judgment, initiative, tact, and resourcefulness.
- Familiarity with state and federal laws, rules, regulations, policies, and procedures, particularly those relevant to disaster recovery programs.
- Ability to provide courteous, timely customer service to internal and external partners consistent with the Cal OES Strategic Plan values.
- Experience working in environments with demanding and changing priorities, including readiness to respond to emergencies as part of activation duties.
- Comfort working under stressful conditions, during tight timelines, extended hours, weekends, holidays, or rotating shifts when emergency activations occur.
- Ability to interpret technical and legal documents and apply this understanding when preparing administrative or recovery related materials.
Cal OES employees are eligible for a number of benefits and working for us is a great opportunity to join a committed team. Benefits include but are not limited to the following:
- Free Parking
- On-site Gym and Locker room
- Electric Carport
- Excellent CalPERS state pension plan
- 401(k) and 457(b) Plans
- Flexible Schedules
- Generous paid time off
- Health, dental & vision insurance for the employee or the employee's family
- Investment in careers development
- Located near many local eateries, financial institutions, and the Light Rail Station
Salary : $3,273 - $4,445