What are the responsibilities and job description for the Accounts Payable Specialist position at Caliber Car Wash?
Company Overview
Caliber Car Wash was founded in 2018 in Atlanta, GA. The goal of the founders was to build a “best in class” car wash company with a focus on improving the customer experience. Today, the company operates with 64 locations throughout the southeast and Texas. The company has a projected growth to 100 sites in 3 years! Caliber is dedicated to the communities they serve through superior customer service.
We are looking for an Accounts Payable Specialist to join our Accounting team and play a key role in maintaining efficient financial operations. This is a full-time position with a hybrid (4 days on-site, 1 day remote) working environment that will directly report to the Accounting Manager.
Position Overview
The Accounts Payable Specialist will be responsible for managing invoice processing, vendor payments, and expense reporting within a PE-backed corporate environment. Reporting directly to the Accounting Manager, with a dotted line to the VP of Accounting/Controller, this position offers excellent exposure across the accounting function. The ideal candidate is hands-on, detail-oriented, and comfortable working in a multi-site/high growth environment where accuracy and efficiency are essential.
Key Responsibilities
- Utilize NetSuite, Tipalti, and Ramp for all transactions related to Accounts Payable and Expense Reimbursement.
- Process a high volume of invoices accurately and efficiently for a multi-site environment, ensuring timely payment and proper coding.
- Responsible for maintaining AP aging, reconciliation of vendor statements, and driving resolution of aged items in a timely and professional manner.
- Prepare weekly payment proposals and submit approved payments on a set payment schedule.
- Assist with the month-end close by coordinating with other members of the accounting team on needed monthly analysis and accruals.
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Manage all vendor setup/maintenance within accounting systems, including management of W-9s and other vendor compliance documentation.
- Manage multiple email accounts daily.
- Assist in maintaining the documentation of AP processes and SOPs as systems and policies evolve.
- Prepare annual 1099 statements for vendors & 1096 statements for IRS.
- Support annual audit requests related to AP, including pulling samples and providing adequate documentation.
- Prepare ad-hoc reports and support management with projects, as needed.
- Additional duties as needed.
Qualifications
- Relevant experience will be considered in lieu of a degree (Bachelor’s degree in Accounting or other related field preferred but not required).
- 3-5 years accounts payables/accounting experience in a multi-site environment.
- Experience working with accounting/ERP software and strong Excel skills (NetSuite/Tipalti/Ramp experience preferred).
- Excellent attention to detail, organizational, and problem-solving skills.
- Ability to meet deadlines and handle multiple priorities.
- Strong communication skills and ability to collaborate across departments.
- Team player that is willing to learn new tasks.
- Must be capable of handling sensitive and confidential information.
Physical Requirements
- The position requires occasional bending, stooping, reaching, lifting, pushing, pulling, and moving items or materials of moderate weight up to 30 pounds.
- The ability to speak clearly, to hear and understand at a normal conversational level, and to receive detailed information through verbal communication.
- Close visual acuity to perform an activity such as: developing material; viewing a computer terminal; extensive reading.
- Full range of hand and finger motion for data entry purposes.
Benefits
- Health Insurance
- Vision Insurance
- Dental Insurance
- Voluntary Life Insurance
- 401K
- Employee Assistance Program
- Vacation Paid Time Off
- Sick Time Off
- Holidays Paid Time Off
The perfect candidate will meet Caliber standards and be available for work, to complete work properly, and complete work on time. The degree to which the employee exemplifies the Caliber Core Values: Consistent, Accountable a Leader, has Integrity, strives to Be the Best, Efficient, and Respectful.
Caliber Car Wash provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, disability or genetics. In addition to federal law requirements, Caliber Car Wash complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.