Project Coordinator

Cain & Company’s Project Coordinator keeps our client work running smoothly from kickoff to final delivery. This role manages the day-to-day flow of marketing projects – planning, organizing, and keeping everything on track to ensure deadlines, budgets, and client expectations are met. From scheduling with the art department to maintaining timelines and tracking deliverables, the Project Coordinator brings clarity to the chaos and keeps the team moving forward.

They’re also responsible for improving how work moves through the agency. With experience using a project management system (like Workamajig, Asana, or Trello), this role helps define smarter processes, support cross-team collaboration, and drive better project outcomes.

Core Responsibilities

• Keep projects on track from start to finish so nothing slips or stalls.
• Own the flow of work – help manage and improve project processes in Workamajig (our project management system) to keep everything running like clockwork.
• Work directly with clients to keep projects on track from start to finish, making sure nothing slips through the cracks.
• Coordinate tasks with the creative team to keep projects moving forward.
• Maintain status reports and make sure everyone knows what’s due, when it’s due, what’s done, and what’s next.
• Track client preferences, brand requirements, and processes so the team always has what they need.
• Log daily time entries to support accurate project tracking and billing.

Skills/Qualifications

• Bachelor’s degree in marketing, communications, or related field.
• At least 3 years of experience in a similar role (bonus points if you’ve worked at an agency or with marketing content).
• Hands-on experience managing marketing projects from start to finish.
• Comfortable working with project workflow tools like Workamajig, Asana, Trello, or similar, and excited to take the lead on learning, shaping, and owning the way work moves through our team.
• Familiar with modern marketing tactics: social media, email, SEO, digital ads, content marketing, automation…the usual suspects.
• Incremental travel is expected for trainings, conferences, and client meetings.

You would be successful in this role if…

• You learn quickly and aren’t afraid of new tools, tech, or processes.
• You’re a clear communicator who knows how to collaborate with a diverse team.
• You know how to manage your time and keep projects on track without constant oversight.
• You’re great at translating complexity into something easy to understand for clients and coworkers alike.
• You’re a natural problem solver who can fix bottlenecks and keep things moving.
• You work well under pressure and know how to keep clients feeling confident, even when things get hectic.
• You’re super organized and know how to juggle multiple priorities without letting anything slip.
• You’re genuinely curious about marketing and love staying current on trends.
• You’re self-motivated but still a total team player.
• You’re open to feedback and use it to improve your work.

Featured Benefits

• Health and dental insurance
• Profit sharing 401(k) plan with employer match
• Paid time off and 10 paid holidays
• Flexible hybrid work environment

About Cain & Company

Cain & Company is a full-service B2B marketing agency with an edge in industrial and manufacturing marketing. We’re one of the largest and longest-standing agencies in the Rockford area for a reason. Our team is constantly learning and developing innovative ideas to tackle your toughest marketing challenges, and we’re always excited to try something new.

At Cain & Company, we foster a culture of respect, teamwork, and creative excellence in everything we do. Our core focus is providing modern solutions to industrial companies who have a clear vision of success and value high-quality results.

Please note, this is a hybrid position requiring two set in-office days per week (Tuesday and Thursday).

Equal Opportunity Employer – Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation