What are the responsibilities and job description for the Administrative Assistant position at Cabanillas & Associates, P.C.?
Administrative Assistant / Receptionist
Job Description
The objective is to meet daily requirements of calls made and payments scheduled. The candidate must be self-motivated, articulate, have excellent customer service and have an attention to detail while balancing a sense of urgency. This will be accomplished by reviewing the daily report of accounts provides by Supervisor.
Duties for Administrative Assistant include but not limited to:
- Answer In-Coming Calls/Review Voice Mails
- Follow Phone Scripts
- Make sure lobby is presentable
- Direct and Transfer Clients to Correct Staff Member
- Schedule and Confirm Client Appointments
- Provide & Assist Clients with Intake Forms
- Communicate Clients Arrival to proper parties
- Review and Scan Documents
- Receive Payments & Provide Clients with Receipt
- Schedule Financial Meetings with Clients
- Open and Process New Retainers
- Review case details and court minutes from various court websites
- Email Team with Urgent Matters
- Track Packages & Mail
- Maintain daily sign-in sheet
- Complete and deliver daily reports to Supervisor
Position:
Full-time: Monday-Friday 9 AM-6 PM(1 hour unpaid break) Saturday 9AM-1PM (OT Rate)
Skills & Qualifications:
- Good written & verbal communication skills
- Bilingual (English & Spanish) Required
- Friendly demeanor
- Team player
If interested, please send cover letter and current resume to: Lorraine Lopez – Human Resources Manager.
Pay: Up to $18.00 per hour
Expected hours: 44.0 per week
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Vision insurance
Education:
- High school or equivalent (Required)
Language:
- Spanish (Required)
Work Location: In person
Salary : $18