What are the responsibilities and job description for the Personal Assistant position at C-SUITE ASSISTANTS?
Personal Assistant to UHNW Founder, Real Estate Firm, Dallas, Texas
The Founder of a high-end real estate development company in Dallas seeks a polished, proactive Personal Assistant to manage his fast-moving personal life with precision, and with a true white glove mindset. This is a high-touch role for someone who anticipates needs, protects time, and elevates every experience - from travel and entertaining to household operations and day-to-day logistics. You’ll meet in person in the office as needed, depending on what is going on,
About the Job
- Serve as a right hand for personal calendar management, appointments, and scheduling priorities. Liaise with the Executive Assistant, as needed.
- Coordinate domestic and international travel, including private aviation, helicopters, yachts, ground transportation, and detailed itineraries.
- Execute every touchpoint with a luxury hospitality mindset, ensuring service is thoughtful, polished, anticipatory, and flawlessly delivered.
- Consistently look around corners, refine details proactively, and elevate each experience beyond expectation.
- Help oversee multiple properties and support household operations, including coordination of household staff and service providers.
- Manage personal logistics: errands, reservations, gifting, catering, appointments, and special requests.
- Handle expenses, reconciliations, payroll coordination, bill pay support, and purchase tracking.
- Liaise with the Family Office Controller on expenses, payments, reporting, and related administrative matters.
- Support planning and execution of dinners, private events, and other high-touch personal entertaining.
- Assist with special projects and ad hoc requests with responsiveness, polish, and follow-through.
- Maintain absolute discretion and confidentiality with a calm, solutions-first approach.
- Base Salary, Discretionary Bonus, Healthcare Stipend,
About You
- At least 3 years’ experience supporting a UHNW principal, Founder, executive, in a personal support capacity.
- Experience coordinating high-touch travel, lifestyle management, and personal administration with impeccable attention to detail.
- Bachelor’s degree
- Uncompromising discretion, judgment, and follow-through; highly responsive and reliable.
- White glove, service-driven mindset with a natural instinct to anticipate needs and elevate execution.
- Excellent written and verbal communication skills.
- Proficient with Microsoft Office; .
- Strong organizational, project management, and problem-solving skills.
- Engaging, poised and resourceful,