What are the responsibilities and job description for the Hybrid Executive Assistant to CEO position at C-SUITE ASSISTANTS?
Hybrid Executive Assistant to CEO/Office Manager, Atlanta, GA
A global company is looking for an Executive Assistant to support the CEO and assist with managing the office. The current EA has been in the role for 4 years. The role is hybrid: 4 days in-office, 1 day remote and the EA will have their own office.
About the Job:
- Serve as a liaison to the board of directors/owners and senior management teams
- Organize and coordinate executive outreach and external relations efforts
- Be the primary point of contact on all matters pertaining to the Chief Executive Officer
- Manage an active calendar of appointments
- Process expense reports
- Compose and prepare correspondence that is sometimes confidential
- Arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings
- Work independently on projects, from conception to completion
- Manage presentations and gather information as necessary
- Assist with planning corporate events
- Supervise direct reports to ensure effective oversight and management of the office
- Travel to conventions and Board meetings 4 times a year.
- Coordinate and prioritize meetings for the CEO
- Run meetings and keep them on track and aligned with the agenda
- Create the agenda for senior leadership meetings
- Vet and prioritize the CEO’s emails
- Use AI to work smarter
- Follow up with the executive team on projects and deadlines
- Some off-hour availability required
About You:
- Minimum of 5-10 years of experience supporting a C-Level executive
- BA/BS from a college or university a plus
- Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook), Adobe Acrobat, and Social Media web platforms
- Strong communication skills: written and verbal
- Strategic thinker
- Experience using AI in a work setting
- Understand the importance of confidentiality and trust when supporting a CEO
- Dynamic and proactive comfortable in a fast-paced environment.
- Polished, professional demeanor and the gravitas to interact with high-level executives
- Outstanding communication skills
Benefits and Perks:
Salary, Bonus, Benefits (medical, dental vision), 401K (Safe Harbor) , Cell phone reimbursement, Paid Vacation
Hours:
8:30 AM-5:30 PM
Salary : $120,000 - $130,000