What are the responsibilities and job description for the Executive Personal Assistant position at C-SUITE ASSISTANTS?
Executive Assistant to CEO, Digital Marketing Company, Miami, Florida, Hybrid
A successful digital marketing company based in Miami is seeking an exceptional Executive Personal Assistant to serve as a true “right hand” to the entrepreneurial CEO. This hybrid role flexes between the CEO’s home office and remote work depending on needs; over the next 12–24 months, you will also help plan and stand up a small Miami office. This is a high-trust, high-touch partnership that holistically blends business and personal support to amplify the CEO’s impact, clarity, and bandwidth.
About the Job:
Trusted Partner and Gatekeeper
- Act as a strategic thought partner offering perspective, prioritizing initiatives, meetings.
- Serve as a gatekeeper for time, information, and access.
- Prepare briefs for meetings, pitches, and key conversations; capture decisions and drive follow-through.
Time, Travel, and Logistics
- Own a dynamic calendar; schedule high-stakes meetings with internal and external stakeholders.
- Coordinate complex domestic and international travel with detailed itineraries,
- Anticipate needs around major events, meetings and conferences
Communication and Relationship Management
- Draft emails, memos, and messages on behalf of the CEO.
- Liaise professionally with internal leaders, clients, and personal contacts; strengthen relationships and close loops.
- Capture action items in real time; track commitments to ensure momentum and accountability.
Personal Support and Lifestyle Enablement
- Orchestrate personal appointments, and household logistics (including food choices) to keep the CEO performing at his best.
- Manage errands, reservations, ad hoc projects.
About You
- Bachelor’s degree
- 3 years supporting a C‑suite principal, ideally in a startup type environment
- Exceptional written and verbal communication; clear summaries, and briefs.
- Tech-savvy: daily user of AI tools to streamline workflows; Google Workspace and Slack;
- Excellent Project Management skills; organized and detail oriented.
- Discreet and trustworthy with sensitive information; high EQ, sound judgment, and a solutions-first mindset.
- Proactive and anticipatory—thrives in ambiguity, sees around corners, and removes friction before it appears.
- An interest in a healthy lifestyle, wellness, and fitness oriented strongly desired
- A “high touch” service mentality taking as much off the CEO’s plate as possible so he can focus on the business