What are the responsibilities and job description for the Executive Assistant to CEO, FiDi position at C-SUITE ASSISTANTS?
A global consulting firm in the financial district is looking for an Executive Assistant to the CEO. The role is in office with the opportunity to work remotely when the CEO is traveling. The culture in the office is fast-paced and innovative
About the Job:
¨ Coordinate and prioritize meetings for the CEO
¨ Guard the CEO’s time with conviction — push back diplomatically, offer alternatives, and escalate only what genuinely requires a decision
¨ Track open action items, follow-ups, and commitments across the CEO’s portfolio of relationships and initiatives
¨ Partner with the Chief of Staff to ensure the CEO’s schedule reflects the right priorities, with preparation time built in
¨ Vet and prioritize the CEO’s emails
¨ Compose and prepare confidential correspondence
¨ Prepare briefing materials, agendas, and pre-read documents so the CEO walks into every meeting prepared
¨ Draft and proofread internal and external communications that are polished, on-brand, and high-signal
¨ Prepare materials for meetings; internal, Board, and client meetings
¨ Coordinate logistics for quarterly executive offsites, board meetings, and client events in partnership with the Chief of Staff
¨ Serve as a professional and personable point of contact for executives, clients, board members, and partners
¨ Coordinate Board meetings, prepare materials for the meetings and follow up on action items
¨ Maintain a busy calendar and prioritize on CEO’s behalf
¨ Coordinate complex travel arrangements
¨ Anticipate scheduling conflicts, travel implications, and time zone complexity before they become problems
¨ Arrange quarterly leadership meetings and travel to attend and take notes (length of time away 1.5 to 3 days)
¨ Process expenses, invoices, and reimbursements accurately and on time
¨ Some off-hour availability required
About You:
¨ Minimum of 10 years of experience supporting a CEO (background at professional services or consulting firm a plus.
¨ BA/BS from a college or university
¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
¨ Fluency with modern productivity and AI tools — you use technology to work faster and smarter, not just to keep up
¨ Strong communication skills: written and verbal
¨ Strategic thinker
¨ Understand the importance of confidentiality and trust when supporting a CEO
¨ Dynamic and proactive comfortable in a fast-paced environment.
¨ High EQ and professional polish — you represent the CEO’s office in interactions with board members, clients, and senior leaders
¨ Outstanding communication skills
Salary, Benefits (medical, dental vision), 401K, Life Insurance, Paid Vacation
Hours: 9-5
Salary : $150,000 - $180,000