Executive Assistant to Chief Executive Officer

This isn’t a “support” role. It’s a seat at the table.

If you’re the kind of EA who anticipates what’s needed before anyone asks — who can hold a room, push back on a C-suite executive when it matters, and still have everything handled by end of day — read on. This one is for you.

Executive Assistant to Founder and CEO, Prestigious Global Event Organization, Bi-Lingual, Miami, Florida

We are recruiting on behalf of the CEO of a very prestigious global event planning organization that brings together prominent world leaders for a yearly summit, The candidate MUST be bi-lingual, English/Spanish and based on Miami, Florida where they are opening a new office.in the Brickell area.

This role is ideal for someone who can represent the CEO with high profile stakeholders and has exceptional project management skills and business acumen. You will be the operational backbone for the CEO, a Chief of Staff type position who acts as a true “right hand” partner that is strategic and can drive and execute projects

What You’ll Be Doing

• Managing the CEO’s complex calendar, personal and professional including scheduling internal meetings, and high-profile meetings with prominent world figures Understand competing priorities
• Serve as a gatekeeper and trusted liaison handling sensitive communications with discretion and professionalism; represent the CEO as a true “right hand” partner
• Prioritize emails and texts and craft responses on his behalf
• Draft, edit and manage CEO’s correspondence, and reports
• Help execute strategy on the CEO’s behalf; act as the operational hub for the organization looking to maximize efficiencies using technology AI
• Help drive strategy with exceptional project management skills and event planning experience.
• Coordinate domestic and international travel end-to-end itinerary management
• Attend meetings with prominent stakeholders; take notes, and handle action items
• Anticipating needs, solving problems before they escalate, and keeping projects on track
• Have the business acumen to drive business strategy and execute plans on behalf of the CEO, a true force multiplier.
• Base Salary Plus Discretionary Bonus, 100% Health Care Covered by Employer

What You Bring

• 5 years of executive assistant experience, ideally supporting a senior executive at a global type firm that is agile and fast-paced; Bi-lingual English Spanish required
• Bachelor’s degree, degree in Business Administration or an MBA highly desired
• Proven experience coordinating meetings, events, dinners with a “high touch” service mentality
• The kind of personality that earns trust fast — assertive, confident, and not afraid to speak up or push back when the situation calls for it
• A roll-up-your-sleeves attitude — you don’t watch from the sidelines; you get in and figure it out
• High energy and the ability to stay calm, focused, and effective when the pressure is on
• Advanced proficiency in Google Suite; strong project management skills, Asana, Slack and AI tools
• Exceptional attention to detail, discretion, and follow-through with a “high touch” service mentality

Who Thrives Here

This role is not for everyone — and that’s by design. The ideal candidate has been an EA long enough to know that the best ones aren’t just schedulers. They’re strategic operators. They read the room. They protect their executives’ time fiercely. They own their space with quiet confidence and get things done without being asked twice. If you’ve built a career around being indispensable to the leaders you support, and you want to bring that skill set to help a dynamic CEO — this is your opportunity.